Minnesota Department of Transportation

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Research & Innovation

RFP and Contracts

documents on a table

Step 1: Idea Submission

Ideas due: March 16, 2020

Minnesota transportation practitioners submit research project ideas to the Research & Innovation office via the Ideascale website or at a MnDOT State Aid Prescreening Meeting (cities and counties-only).

Ideas are collated and reviewed by the MnDOT Research Steering Committee and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities are used to develop research need statements.

The Research & Innovation office works with idea-submitters to complete a MnDOT Need Statement Form or LRRB Need Statement Form with a MnDOT, county or city champion.

Questions? Email research.dot@state.mn.us or call 651-366-3780.

Step 2: Idea Prioritization

MnDOT: April 17, 2020

LRRB: March 12-17, 2020

Members of the MnDOT Research Steering Committee and Local Road Research Board (LRRB) review and select ideas for the academic research RFP.

Step 3: Request for Proposal (RFP)

Prioritized needs released: July 31, 2020
Proposals due: Sept. 15, 2020

Qualified universities are invited to submit proposals on research need statements that address the research need, tasks, costs, deliverables, and schedule.

Step 4: Proposal Review

MnDOT screening: Sept. 16 - Oct. 5, 2020
LRRB screening: Sept. 16 - Oct. 5, 2020

The MnDOT Research Steering Committee and the LRRB review and select proposals for presentation. Research needs with multiple proposals are reviewed using the criteria in the Multiple Proposal Review Form.

Step 5: Selection

MnDOT meeting: Dec. 2 - 3, 2020
LRRB meeting: Dec. 9 - 10, 2020

The MnDOT Research Steering Committee and the LRRB hold separate meetings to hear presentations and select projects for funding. Funding awards are announced in late December. Note that MnDOT and the LRRB can also fund projects off-cycle as needed.

Step 7: Contracting

March 15 - June 30, 2021
Contracts in place by July 1, 2021

Contracting is done to start the research/implementation effort using the university research work plan, available at right. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are also listed. Use the TPF form to establish pooled-fund studies.

Step 8: Deliverables

Each task has a deliverable that must be approved by the Technical Liaison before payment can be made for the task.

Interim Deliverables

Send interim deliverables to your Technical Liaison and Project Coordinator.

Drafting Your Final Report

Send your initial draft final report to your Project Coordinator by the draft deliverable due date (using the templates below) and copy your Technical Liaison. Upon TAP approval of the draft final report, a brief editorial review will be conducted by the University of Minnesota's Center for Transportation Studies.

Review the following publishing guidelines before drafting your final report, and use the MS Word templates provided.

For questions, contact Sandy McCully at sandra.mccully@state.mn.us or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at andr0274@umn.edu or 612-626-1745.