Minnesota Department of Transportation

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Research Services

RFP and Contracts

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University Research Solicitation and Funding

Schedule and Information

This page contains information on our university research solicitation and funding cycle. The documents are relevant to university contracts, consultant contracts, project management and publication of research reports.

Note: The deadlines below reflect the FY2017 funding cycle.

Page last updated: Aug. 5, 2015 at 10:35 a.m.

Step 1: Submit Idea and Need Statement

Ideas due: May 29, 2015

Please use the Ideascale link to submit a research project idea to Research Services.

All the ideas will be collated and reviewed by the Transportation Research Innovation Group (TRIG) and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities will be used to create need statements for FY2016 funding.

Research Services will work with the authors of the ideas to complete a Need Statement Form with a MnDOT, county or city champion.

For questions, contact Hafiz Munir at hafiz.munir@state.mn.us or 651-366-3779.

Step 2: Prioritize Ideas

LRRB: June 17-18, 2015
TRIG: June 19, 2015

Members of the TRIG and Local Road Research Board (LRRB) prioritize the need statements before they are released for proposals.

Step 3: Develop Proposals

Prioritized needs released: Aug. 1, 2015
Proposals due: Sept. 14, 2015

Proposals are developed from the prioritized needs that included how the need will be solved, including tasks, costs, deliverables, and schedule.

Step 4: Review Proposals

LRRB review: Oct. 26, 2015
TRIG review: Nov. 3, 2015

The TRIG reviews the state proposals and the LRRB reviews the local proposals to help aid selection. Multiple proposals for MnDOT funding will use the above ranking guidelines.

Step 5: Selection

TRIG meeting: Dec. 2-3, 2015
LRRB meeting: Dec. 9-10, 2015

The TRIG and the LRRB hold separate meetings to select projects for funding. Funding awards are announced in mid-December. Note that the LRRB can also fund projects off-cycle as needed.

Step 6: Technical Advisory Panels

January–March 2016

Technical Advisory Panels (TAPs) are developed to guide each contract. Learn more about TAPs and TAP member roles by viewing the guidelines.

Step 7: Contracting

April–June 2016
Contracts in place by July 1, 2016

Contracting is done to start the research/implementation effort using the MnDOT/LRRB workplan. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are located here as well. Use the TPF form to establish pooled-fund studies.

Step 8: Contract Deliverables

Contracts contain both tasks and deliverables, and usually have final reports as products. Please review the publishing guidelines for final reports, and use the MS Word template provided.

Process: Send your initial draft final report to Beth Andrews (andr0274@umn.edu) and copy your Project Coordinator. The Center for Transportation Studies at the University of Minnesota coordinates the technical and editorial review of MnDOT’s research reports and will get feedback from the Technical Advisory Panel.

For questions, contact Sandy McCully at sandra.mccully@state.mn.us or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at andr0274@umn.edu or 612-626-1745.