Minnesota Department of Transportation

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Research Services

RFP and Contracts

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University Research Solicitation and Funding

Schedule and Information

The information below contains information on our university research solicitation and funding cycle. The documents are relevant to university contracts, consultant contracts, project management and publication of research reports.

Calendar year view of the annual research cycle (PDF)

Note: The deadlines below reflect the FY2018 funding cycle.

Page last updated: June 15, 2016 at 2:27 p.m.

Step 1: Submit Idea and Need Statement

Ideas due: May 16, 2016

Please use the Ideascale link to submit a research project idea to Research Services.

All the ideas will be collated and reviewed by the Transportation Research Innovation Group (TRIG) and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities will be used to create need statements for FY2017 funding.

Research Services will work with the authors of the ideas to complete a Need Statement Form with a MnDOT, county or city champion.

For questions, contact Hafiz Munir at hafiz.munir@state.mn.us or 651-366-3757.

Step 2: Prioritize Ideas

LRRB: June 17, 2016
TRIG: June 6, 2016

Members of the TRIG and Local Road Research Board (LRRB) prioritize the need statements before they are released for proposals.

Step 3: Develop Proposals

Prioritized needs released: Aug. 1, 2016
Proposals due: Sept. 14, 2016

Proposals are developed from the prioritized needs that included how the need will be solved, including tasks, costs, deliverables, and schedule.

Step 4: Review Proposals

LRRB review: Oct. 11, 2016
TRIG review: Oct. 19, 2016

The TRIG reviews the state proposals and the LRRB reviews the local proposals to help aid selection. Multiple proposals for MnDOT funding will use the above ranking guidelines.

Step 5: Selection

TRIG meeting: Nov. 30 - Dec. 1, 2016
LRRB meeting: Dec. 7-8, 2016

The TRIG and the LRRB hold separate meetings to select projects for funding. Funding awards are announced in mid-December. Note that the LRRB can also fund projects off-cycle as needed.

Step 6: Technical Advisory Panels

January–March 2017

Technical Advisory Panels (TAPs) are developed to guide each contract. Learn more about TAPs and TAP member roles by viewing the guidelines.

Step 7: Contracting

April–June 2017
Contracts in place by July 1, 2017

Contracting is done to start the research/implementation effort using the MnDOT/LRRB workplan. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are located here as well. Use the TPF form to establish pooled-fund studies.

Step 8: Deliverables

Each task has a deliverable that must be approved by the Technical Liaison before payment can be made for the task.

Interim Deliverables

Send interim deliverables to your Technical Liaison and Project Coordinator.

Drafting Your Final Report

Send your initial draft final report to Beth Andrews (andr0274@umn.edu) by the draft deliverable due date (using the templates below) and copy your Technical Liaison and Project Coordinator. The Center for Transportation Studies at the University of Minnesota coordinates the technical and editorial review of MnDOT’s research reports and will get feedback from the Technical Advisory Panel.

Review the following publishing guidelines before drafting your final report, and use the MS Word templates provided.

For questions, contact Sandy McCully at sandra.mccully@state.mn.us or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at andr0274@umn.edu or 612-626-1745.