Minnesota Department of Transportation

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Research Services

RFP and Contracts

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University Research Solicitation and Funding

Schedule and Information - FY2020

UPDATE: The FY2020 RFP is now closed. Proposals are now being reviewed. Proposers will be contacted when proposals are selected for presentation.

The information below contains information on our university research solicitation and funding cycle. The documents are relevant to university contracts, consultant contracts, project management and publication of research reports.

Calendar year view of the annual research cycle (.pdf)

Step 1: Submit Idea and Need Statement

Ideas due: May 11, 2018

Please use the Ideascale link to submit a research project idea to Research Services.

All the ideas will be collated and reviewed by the Transportation Research Innovation Group (TRIG) and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities will be used to create need statements for FY2017 funding.

Research Services will work with the authors of the ideas to complete a Need Statement Form with a MnDOT, county or city champion.

For questions, contact Hafiz Munir at hafiz.munir@state.mn.us or 651-366-3757.

Step 2: Prioritize Ideas

TRIG: May 30, 2018

LRRB: June 21, 2018

Members of the TRIG and Local Road Research Board (LRRB) prioritize the need statements before they are released for proposals.

Step 3: Develop Proposals

Prioritized needs released: Aug. 1, 2018
Proposals due: Sept. 11, 2018

Proposals are developed from the prioritized needs that included how the need will be solved, including tasks, costs, deliverables, and schedule.

Step 4: Proposal Review

LRRB screening: Oct. 17, 2018
TRIG screening: Oct. 31, 2018

The TRIG reviews the state proposals and the LRRB reviews the local proposals to help aid selection. Multiple proposals will be reviewed using the criteria in the Multiple Proposal Review Form. TRIG and LRRB will select proposals for presentation on the dates listed above.

Step 5: Selection

TRIG meeting: Dec. 4 - 5, 2018
LRRB meeting: Dec. 12-13, 2018

The TRIG and the LRRB hold separate meetings to select projects for funding. Funding awards are announced in late December. Note that the LRRB can also fund projects off-cycle as needed.

Step 6: Technical Advisory Panels

January–March 2019

Technical Advisory Panels (TAPs) are developed to guide each contract. Learn more about TAPs and TAP member roles by viewing the guidelines.

Step 7: Contracting

April–June 2019
Contracts in place by July 1, 2019

Contracting is done to start the research/implementation effort using the MnDOT/LRRB workplan. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are located here as well. Use the TPF form to establish pooled-fund studies.

Step 8: Deliverables

Each task has a deliverable that must be approved by the Technical Liaison before payment can be made for the task.

Interim Deliverables

Send interim deliverables to your Technical Liaison and Project Coordinator.

Drafting Your Final Report

Send your initial draft final report to Beth Andrews (andr0274@umn.edu) by the draft deliverable due date (using the templates below) and copy your Technical Liaison and Project Coordinator. The Center for Transportation Studies at the University of Minnesota coordinates the technical and editorial review of MnDOT’s research reports and will get feedback from the Technical Advisory Panel.

Review the following publishing guidelines before drafting your final report, and use the MS Word templates provided.

For questions, contact Sandy McCully at sandra.mccully@state.mn.us or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at andr0274@umn.edu or 612-626-1745.

Step 10: Closeout

Contract closeout includes collecting performance measures, as well as interpretation, implementation, marketing, outreach, education, technology transfer, additional projects/phases, etc.