University Research Solicitation and Funding
Schedule and Information
This page contains information on our university research solicitation and funding cycle. The documents are relevant to university contracts, consultant contracts, project management and publication of research reports.
Note: The deadlines below reflect the FY2017 funding cycle.
Page last updated: Aug. 5, 2015 at 10:35 a.m.
Step 1: Submit Idea and Need Statement
Ideas due: May 29, 2015
Please use the Ideascale link to submit a research project idea to Research Services.
All the ideas will be collated and reviewed by the Transportation Research Innovation Group (TRIG) and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities will be used to create need statements for FY2016 funding.
Research Services will work with the authors of the ideas to complete a Need Statement Form with a MnDOT, county or city champion.
For questions, contact Hafiz Munir at firstname.lastname@example.org or 651-366-3779.
Step 2: Prioritize Ideas
LRRB: June 17-18, 2015
TRIG: June 19, 2015
Members of the TRIG and Local Road Research Board (LRRB) prioritize the need statements before they are released for proposals.
Step 3: Develop Proposals
Prioritized needs released: Aug. 1, 2015
Proposals due: Sept. 14, 2015
Proposals are developed from the prioritized needs that included how the need will be solved, including tasks, costs, deliverables, and schedule.
Step 4: Review Proposals
LRRB review: Oct. 26, 2015
TRIG review: Nov. 3, 2015
The TRIG reviews the state proposals and the LRRB reviews the local proposals to help aid selection. Multiple proposals for MnDOT funding will use the above ranking guidelines.
Step 5: Selection
TRIG meeting: Dec. 2-3, 2015
LRRB meeting: Dec. 9-10, 2015
The TRIG and the LRRB hold separate meetings to select projects for funding. Funding awards are announced in mid-December. Note that the LRRB can also fund projects off-cycle as needed.
Step 6: Technical Advisory Panels
Technical Advisory Panels (TAPs) are developed to guide each contract. Learn more about TAPs and TAP member roles by viewing the guidelines.
Step 7: Contracting
Contracts in place by July 1, 2016
Contracting is done to start the research/implementation effort using the MnDOT/LRRB workplan. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are located here as well. Use the TPF form to establish pooled-fund studies.
Step 8: Contract Deliverables
Contracts contain both tasks and deliverables, and usually have final reports as products. Please review the publishing guidelines for final reports, and use the MS Word template provided.
Process: Send your initial draft final report to Beth Andrews (email@example.com) and copy your Project Coordinator. The Center for Transportation Studies at the University of Minnesota coordinates the technical and editorial review of MnDOT’s research reports and will get feedback from the Technical Advisory Panel.
For questions, contact Sandy McCully at firstname.lastname@example.org or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at email@example.com or 612-626-1745.
Step 9: Amendments
Contract amendments are sometimes necessary to ensure that a project is completed successfully.
Step 10: Closeout
Contract closeout includes collecting performance measures, as well as interpretation, implementation, marketing, outreach, education, technology transfer, additional projects/phases, etc.