Minnesota Department of Transportation

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Contract Amendment Request

MnDOT Research

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For Items 1-3

Official Contract Amendments will be executed upon receipt of a signed letter.

  • Time Extension – When the expiration date of the contracts needs to be extended.  Please budget time realistically and use this option sparingly. Time extensions affect future funding availability for new projects.
  • Total Contract Dollar Amount Change – If the total amount of dollars for the contract is increasing or decreasing an amendment is needed.
  • Change of Scope – If the scope of the contract is changing significantly from the original contract an amendment is needed.

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For Items 4-7

An official Contract Amendment will NOT be executed. However, an Amendment Request Form is still required to be completed and returned. This signed Amendment Request will serve as a 'Letter to the File'.

  • Key Personnel Changes – i.e. Principal Investigator
  • Date Changes - Due dates/Deliverable dates change, but the changes will not affect the expiration date of the Contract.
  • Lump Sum Contract - If it is a Lump Sum Contract, and the breakdown of costs are being adjusted, but the actual Lump Sum amounts are staying the same.
  • Cost Plus/Hourly Rate/Unit Rate Contract - If it is a Cost Plus/Hourly Rate/Unit Rate Contract, and there are MINOR adjustments between labor and expenses, but the bottom line, Total Contract Amount, remains the same.

Please Note:

  • Contract amendment requests are due 6 weeks before the contract expires.
  • Use attached template addressed to Mn/DOT's Financial Services Manager, Research Services Section, with a copy to the Administrative Liaison (AL), Technical Liaison (TL)
  • The letter must be signed by authorized designee from the University, Consultant, or Materials Lab.
  • If the request is approved, MnDOT will generate an amendment to the work order contract in cases 1-3. In cases 4-7 above, MnDOT will return a signed/approved copy of the Amendment Request – designated as a ‘Letter to the File’.