Contracts sometimes need amendments when changes are needed.  

Different groups need different forms – please find your form below

• University of Minnesota
• Process
• Form
• Other University and Consultants
• Form
• MnDOT - Maplewood Lab
• Maplewood Lab PI Workplan
• Maplewood Lab TL Workplan

 

Here are some of the common reasons amendments are needed and what actions are needed to make these changes to contracts. For questions please contact: Ann McLellan, 651-366-3769.

 

For items 1-3:
Official Contract Amendments will be executed upon receipt of a signed letter.

• Time Extension – When the expiration date of the contracts needs to be extended.  Please budget time realistically and use this option sparingly. Time extensions affect future funding availability for new projects.
• Total Contract Dollar Amount Change – If the total amount of dollars for the contract is increasing or decreasing an amendment is needed.
• Change of Scope – If the scope of the contract is changing significantly from the original contract an amendment is needed.

 

For items 4-7: 
An official Contract Amendment will NOT be executed. However, an Amendment Request Form is still required to be completed and returned. This signed Amendment Request will serve as a ‘Letter to the File’.

• Key Personnel Changes – i.e. Principal Investigator
• Date Changes - Due dates/Deliverable dates change, but the changes will not affect the expiration date of the Contract.
• Lump Sum Contract - If it is a Lump Sum Contract, and the breakdown of costs are being adjusted, but the actual Lump Sum amounts are staying the same.
• Cost Plus/Hourly Rate/Unit Rate Contract - If it is a Cost Plus/Hourly Rate/Unit Rate Contract, and there are MINOR adjustments between labor and expenses, but the bottom line, Total Contract Amount, remains the same.

 

Please Note:

• Contract Change requests are due 6 weeks before the contract expires.
• Use attached template addressed to Mn/DOT’s Financial Services Manager, Research Services Section, with a copy to the Administrative Liaison (AL), Technical Liaison (TL)
• The letter must be signed by authorized designee from the University, Consultant, or Materials Lab.
• If the request is approved, MnDOT will generate an amendment to the work order contract in cases 1-3. In cases 4-7 above, MnDOT will return a signed/approved copy of the Amendment Request – designated as a ‘Letter to the File’.