Minnesota Department of Transportation

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Research & Innovation

Academic Research Solicitation

Academic Research Solicitation

The timeline below describes our annual academic research solicitation process from idea development to project funding. The full schedule is also available as a Gantt chart (.pdf).

March: Ideas Due (Ideas collected year-round from local agencies, researchers, and MnDOT staff at meetings and IdeaScale.) April-June: Idea Review (Ideas are prioritized by practitioners and selected by research governing boards for need statement development.) July: RFP Issued (Eligible universities invited to respond to need statements with written proposals. Universities may also submit unsolicited proposals.) Sept. - Oct.: Proposal Review (MnDOT and LRRB technical experts evaluate proposals. Boards select proposals for presentation.) Dec.: Presentations (MnDOT and LRRB hear presentations.) Dec. - Jan.: Funding Awards (MnDOT and LRRB announce projects for funding.)

Last year's research solicitation process: 2021 Timeline (.jpg)

Step 1: Idea Submission

Ideas due: March 15, 2022

Minnesota transportation practitioners submit research project ideas to the Research & Innovation office via the Ideascale website or at a MnDOT State Aid Prescreening Meeting (cities and counties-only).

Ideas are collated and reviewed by the MnDOT Research Steering Committee and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities are used to develop research need statements.

The Research & Innovation office works with idea-submitters to complete a MnDOT Need Statement Form or LRRB Need Statement Form with a MnDOT, county or city champion.

Questions? Email research.dot@state.mn.us or call 651-366-3780.

Step 2: Idea Prioritization

MnDOT: April 4-28, 2022

LRRB: March 1-23, 2022

Members of the MnDOT Research Steering Committee and Local Road Research Board (LRRB) review and select ideas for the academic research RFP.

Step 3: Request for Proposal (RFP)

Prioritized needs released: July 29, 2022
Proposals due: Sept. 13, 2022

Qualified universities are invited to submit proposals on research need statements that address the research need, tasks, costs, deliverables, and schedule.

Step 4: Proposal Review

Proposal screening: Sept. 14 - Oct. 7, 2022
LRRB, MnDOT review: Oct. 10 - Oct. 28, 2022

Following an evaluation by the project champions,  the MnDOT Research Steering Committee and the LRRB review and select proposals for presentation. Research needs with multiple proposals are reviewed  using the criteria in the Multiple Proposal Review Form.

Step 5: Selection

MnDOT meeting: Nov. 30-Dec. 1, 2022
LRRB meeting: Dec. 7- 8, 2022

The MnDOT Research Steering Committee and the LRRB hold separate meetings to hear presentations and select projects for funding. Funding awards are announced in late December. Note that MnDOT and the LRRB can also fund projects off-cycle as needed.

Step 7: Contracting

April 1 - June 30, 2023
Contracts in place by July 1, 2023

Contracting is done to start the research/implementation effort using the university research work plan, available at right. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are also listed. Use the TPF form to establish pooled-fund studies.