Academic Research Solicitation
Update: The 2020 MnDOT/LRRB Academic Research RFP is now open.
The timeline below describes our annual academic research solicitation process from idea development to project funding. The full schedule is also available as a Gantt chart (.pdf).
Last year's research solicitation process: 2019 Timeline (.jpg)
Step 1: Idea Submission
Ideas due: March 16, 2020
Minnesota transportation practitioners submit research project ideas to the Research & Innovation office via the Ideascale website or at a MnDOT State Aid Prescreening Meeting (cities and counties-only).
Ideas are collated and reviewed by the MnDOT Research Steering Committee and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities are used to develop research need statements.
The Research & Innovation office works with idea-submitters to complete a MnDOT Need Statement Form or LRRB Need Statement Form with a MnDOT, county or city champion.
Questions? Email firstname.lastname@example.org or call 651-366-3780.
Step 2: Idea Prioritization
MnDOT: April 17, 2020
LRRB: March 12-17, 2020
Members of the MnDOT Research Steering Committee and Local Road Research Board (LRRB) review and select ideas for the academic research RFP.
Step 3: Request for Proposal (RFP)
Prioritized needs released: July 31, 2020
Proposals due: Sept. 15, 2020
Qualified universities are invited to submit proposals on research need statements that address the research need, tasks, costs, deliverables, and schedule.
Step 4: Proposal Review
MnDOT screening: Sept. 16 - Oct. 5, 2020
LRRB screening: Sept. 16 - Oct. 5, 2020
The MnDOT Research Steering Committee and the LRRB review and select proposals for presentation. Research needs with multiple proposals are reviewed using the criteria in the Multiple Proposal Review Form.
Step 5: Selection
MnDOT meeting: Dec. 2 - 3, 2020
LRRB meeting: Dec. 9 - 10, 2020
The MnDOT Research Steering Committee and the LRRB hold separate meetings to hear presentations and select projects for funding. Funding awards are announced in late December. Note that MnDOT and the LRRB can also fund projects off-cycle as needed.
Step 6: Work Plan Development
Jan. 1 - April 15, 2021
Technical Advisory Panels (TAPs) are formed to guide the development of contract work plans and oversee future work. Learn more about TAPs and TAP member roles by viewing the guidelines.
Step 7: Contracting
March 15 - June 30, 2021
Contracts in place by July 1, 2021
Contracting is done to start the research/implementation effort using the university research work plan, available at right. Both the University of Minnesota contract document and the Materials Lab PI Work Plan are also listed. Use the TPF form to establish pooled-fund studies.
Step 8: Deliverables
Each task has a deliverable that must be approved by the Technical Liaison before payment can be made for the task.
Send interim deliverables to your Technical Liaison and Project Coordinator.
Send your initial draft final report to your Project Coordinator by the draft deliverable due date (using the templates below) and copy your Technical Liaison. Upon TAP approval of the draft final report, a brief editorial review will be conducted by the University of Minnesota's Center for Transportation Studies.
Review the following publishing guidelines before drafting your final report, and use the MS Word templates provided.
For questions, contact Sandy McCully at email@example.com or 651-366-3768 or Beth Andrews, University of Minnesota Center for Transportation Studies, at firstname.lastname@example.org or 612-626-1745.
Step 9: Amendments
Contract amendments are sometimes necessary to ensure that a project is completed successfully.
Step 10: Closeout
Contract closeout includes collecting performance measures, as well as interpretation, implementation, marketing, outreach, education, technology transfer, additional projects/phases, etc.