Academic Research Solicitation
The timeline below describes our annual academic research solicitation process from idea development to project funding.
Step 1: Idea Submission
Ideas due: March 15, 2023
Minnesota transportation practitioners submit research project ideas to the Research & Innovation office via the Ideascale website or at a MnDOT State Aid Prescreening Meeting (cities and counties-only).
Ideas are collated and reviewed by the MnDOT Research Steering Committee and the Local Road Research Board (LRRB). The ideas that best meet MnDOT and local transportation research priorities are used to develop research need statements.
The Research & Innovation office works with idea-submitters to complete a MnDOT Need Statement Form or LRRB Need Statement Form with a MnDOT, county or city champion.
Questions? Email research.dot@state.mn.us or call 651-366-3780.
Step 2: Idea Prioritization
MnDOT: March 16 - April 27, 2023
LRRB: March 1-22, 2023
Members of the MnDOT Research Steering Committee and LRRB review and select ideas to promote for the academic research requests for proposal (RFP).
Step 3: Request for Proposal
Prioritized needs released: July 31, 2023
Proposals due: Sept. 12, 2023
Qualified universities are invited to submit proposals based on the research need statements that address the research need as described with the tasks, costs, deliverables, and schedule.
Step 4: Proposal Review
Proposal screening: Sept. 13 - Oct. 6, 2023
LRRB, MnDOT review: Oct. 9-24, 2023
Following an evaluation by the project champions, the MnDOT Research Steering Committee and the LRRB review and select proposals for presentation. If a need statement receives multiple proposals, they are reviewed and compared using the criteria in the Multiple Proposal Review Form.
Step 5: Selection
MnDOT meeting: Nov. 29-30, 2023
LRRB meeting: Dec. 6-7, 2023
The MnDOT Research Steering Committee and the LRRB hold separate meetings to hear presentations and select projects for funding. Funding awards are announced in late December. Note that MnDOT and the LRRB can also fund projects off-cycle as needed.
Step 6: Work Plan Development
Jan. 1 - April 1, 2024
Technical Advisory Panels (TAPs) are formed to guide the development of work plans and oversee future work. Learn more about TAPs and TAP member roles by viewing the guidelines.
There are several types of workplan. The one you use will depend on your institution and the nature of your research. The University Research Work Plan is the most commonly used. The workplan templates are listed at right.
Step 7: Contracting
April 1 - June 30, 2024
Contracts in place by July 1, 2024
Contracts must be in place before research may begin. Tasks and deliverables are defined based on the workplans prepared in Step 6.