UPCOMING SWIFT CHANGES
The Department of Administration recently sent out a notice to vendors regarding the advertisement of Requests for Proposals (RFP's) in SWIFT. Each Agency may be affected differently by this implementation. Please refer to the links below to understand how MnDOT projects will be affected:
MnDOT Vendor Notice (62Kb)
Original SWIFT Notice with MnDOT Updates (1.15MB)
Please also refer to the "Helpful SWIFT Links" in the left-hand column for additional information.
POTENTIAL PROJECTS
MnDOT's Districts and Offices are encouraged to provide information regarding potential, upcoming Professional/Technical (PT) Projects. Please see the Potential Projects List (99Kb), last updated on 04/22/2013, for additional information.
ST. CROIX RIVER CROSSING
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For the most up to date information on the St. Croix River Crossing project, please visit the project website at: www.dot.state.mn.us/stcroixcrossing/
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CONSTRUCTION OVERSIGHT CONSULTANT CONTRACT ON INTERSTATE 90 FOR THE DRESBACH BRIDGE PROJECT
See the P/T Notices page for any current updates and/or requests regarding the Dresbach Bridge Project
IMPORTANT REMINDERS
Electronic Invoice Submittal Process
MnDOT now accepts P/T Contract Invoices Electronically. Please use the following instructions when submitting P/T Contract Invoices:
- Complete the required MnDOT Invoice Form and, if applicable, Progress Report, in their entirety (found as Exhibits to your MnDOT P/T Contract).
- Sign the Invoice Form and, if applicable, the Progress Report.
- Attach supporting documentation, as appropriate, and scan all documents as one PDF document* in the following order:
- Completed, signed Invoice form
- Completed, signed Progress Report (if applicable)
- Supporting Documentation
4. E-Mail the PDF Invoice document to ptinvoices.dot@state.mn.us
*Whenever possible please convert landscape pages to portrait pages and optimize the document to decrease the size.
Once the PDF Invoice document has been e-mailed, an automatic message will be sent stating the invoice has been received. If this message is not received within one hour, please contact Jamie Kelly at 651-366-4663.
Invoices submitted electronically will be approved electronically by both the Project Manager and Contract Administrator within the department. This Electronic Invoicing process eliminates the need for firms to send any paper copies.
Current MnDOT Overhead Rate Cap for Professional/Technical Contracts
MnDOT's Office of Audit has an Overhead Rate cap of 160% of direct labor. This cap was implemented on new contracts effective, based on the process start date, as defined in MnDOT’s Consultant Services CART database, of July 1, 2008. If you have questions regarding this, please contact the Consultant Services Help Line at 651-366-4611.
Notice to all Private Contractors/Consultants Working under Contract with Mn/DOT
On August 3, 2007, Attorney General Lori Swanson issued a hold on the destruction of all data about all bridges in Minnesota. The hold applies to MnDOT and all private contractors/consultants working under contract with MnDOT concerning all records relating to the construction, inspection, design or maintenance of all bridges.
If your Contract(s) with MnDOT have included, or currently include, any work relating to the construction, inspection, design or maintenance of bridges, and you have in your possession records about that work, you must now retain those records until further notice. You may not destroy or alter any records or data about bridges in your possession.
If your Contract(s) with MnDOT or mutually agreed upon business practices required you to maintain possession of records about bridges for a specific period of time, you must now intervene to prevent the destruction of those records at the expiration of that time.
If you encounter storage problems for this data or have any questions about this process, please contact Barbara Forsland, Data Practices Compliance and Policy Analyst at 651-366-4822.
Notice to Contractors and Consultants Regarding Bridge Data Preservation
Attorney General's Letter dated August 3, 2007
Design Scene Update
As many of you know the "Design Scene" is a means to communicate with all designers, technicians and engineers (both internal and external). Ideas are expressed, information assembled and distributed through this document to assist the designers in their everyday assignments.
Extracts from the Design Scene Newsletters are organized and kept on the Design Scene Web page at www.dot.state.mn.us/pre-letting/scene. We have just completed an update of the Design Scene articles as stored on this website. A brief summary of the revisions are included on the website for your information.
We would like to encourage you, as designers, to share with your fellow employees some of the ideas that you may have developed in improving the quality and reducing cost and time of plan preparation. We also solicit the continuing support we receive from other offices that work with us in the final design process. If you have any future articles or ideas for articles please send them Yvonne Crocker. When she has received a few articles, she will send out a newsletter to keep you all informed. Any questions regarding the "Design Scene Update" should be directed to Yvonne.