Helpful SWIFT Links:
Note: All documents found on this page are in .pdf format unless otherwise specified.
MnDOT and Consultant Community Collaboration
The Minnesota Department of Transportation (MnDOT) continues to foster and promote a partnering relationship with the consultant community. Here, you will find news and information about the Consultant Contract Program Collaboration Project, Ongoing Collaboration and Updates from the MnDOT Core Consultant Contract Team (CCCT). Please contact Brad Hamilton, MnDOT's Consultant Liaison, with any questions, concerns or feedback regarding MnDOT and Consultant Community Collaboration at 651-366-4626 or firstname.lastname@example.org.
MnDOT and Consultant Community Collaboration Project
The Consultant Contract Program Collaboration Project Final Report is now complete, and has been made available for viewing:
Thank you to all stakeholders, partners and participants for making this project a success. If you have any questions, please contact Brad Hamilton.
MnDOT and the American Council of Engineering Companies of Minnesota (ACEC/MN) have worked together to establish a framework that supports the implementation of the strategies from the Consultant Contract Program Collaboration Project and promote a collaborative partnership structure for the future. The following groups have been established to continue ongoing collaboration between ACEC/MN and MnDOT:
ACEC/MN and MnDOT Executive Committee
The MnDOT and ACEC/MN Executive Committee, whose membership includes the MnDOT Commissioner, MnDOT executive staff and the ACEC Executive Leadership Team, is intended to nurture partnership, address common interests and needs, review progress on process improvement, share high-level strategy, and evaluate trends that impact either entity. Meetings are held quarterly. Pat Hughes is the chairperson for ACEC/MN and Jon Chiglo is the chairperson for MnDOT. Questions regarding the MnDOT and ACEC/MN Executive Committee may be directed to either chairperson: email@example.com or firstname.lastname@example.org.
ACEC/MN and MnDOT Collaboration Team
The ACEC/MN and MnDOT Collaboration Team meets every two months to address specific issues. This team serves as the main communication point for the implementation of the Consultant Contract Program Collaboration Project objectives, and any new items for joint consideration. Membership includes the MnDOT (CCCT and appointed ACEC/MN Transportation Committee volunteers. Randy Geerdes is the chairperson for ACEC/MN and Dawn Thompson is the chairperson for MnDOT. Questions regarding the ACEC/MN and MnDOT Collaboration Team may be directed to either chairperson: email@example.com or firstname.lastname@example.org.
ACEC/MN and MnDOT Partnership Breakfasts
The MnDOT and ACEC/MN Partnership Breakfasts aim to involve and engage as many consultant community members and MnDOT staff as possible. These informal quarterly meetings will provide information and updates on issues and hot topics, process improvements, specific projects, and statewide initiatives, as well as general announcements from MnDOT and the consultant community. These partnership gatherings are open to all levels of consultants and MnDOT staff. The ACEC/MN–MnDOT annual conference will count as one of these quarterly meetings. Jeff Rhoda is the ACEC/MN key contact and Brad Hamilton is the key contact for MnDOT. Questions regarding the MnDOT and ACEC/MN Partnership Breakfasts may be directed to either key contact: email@example.com or firstname.lastname@example.org.
ACEC/MN and MnDOT Working Teams
The Collaboration Team has facilitated several collaborative working teams in the past two years. Following are reports and results from completed collaborative working teams:
- Strategy 2A: Evaluate, Simplify & Streamline the Pre-Qualification Program Work Type Structure - Final Report (99Kb)
- Strategy 3C: Establish Systems that Support Consistent Implementation of the ways that Consultants are Selected within MnDOT - Final Report (126Kb)
- Errors and Omissions Policy - developed by working team (245Kb)
- Standardized Proposal Format (D4 Pilot) - Report (1.36MB)
- Strategy 6D: Improve the Processes for Project Performance Evaluation - Final Report (872Kb)
Updates from the MnDOT CCCT
MnDOT created the CCCT to lead the strategy/outcome implementation effort for MnDOT from the Consultant Contract Program Collaboration Project. Brad Hamilton, MnDOT's Consultant Liaison, will be responsible for all tracking, coordination, communication, and monitoring of progress for this effort. In addition to this project’s implementation, the CCCT and the Consultant Liaison also will serve as the key touch point for any issues or initiatives that are related to consultant contracting, as well as the key contact for collaboration with ACEC/MN.
CCCT members are:
- Michael Barnes, Operations Division Director
- Jon Chiglo, Engineering Services Division Director
- Amr Jabr, Engineering Services Division Assistant Director
- Chris Roy, Office of Project Management and Technical Support Director
- Valerie Svensson, Project Delivery Section Director
- Dawn Thompson, Consultant Services Section Assistant Director
- Brad Hamilton, Consultant Services Section Consultant Liaison
The CCCT has developed a framework for decision-making within MnDOT, which includes the CCCT, stakeholders, and established decision-makers, such as the Commissioner, Deputy Commissioner, and the Division Directors. The framework offers numerous opportunities for close collaboration with ACEC/MN. MnDOT anticipates that the decision-making framework will facilitate the implementation planning and implementation process to achieve the desired outcomes from the Consultant Contract Program Collaboration Project and will be instrumental for any other issues or initiatives that are related to consultant contracting.
In addition to the outcomes and strategies from the Consultant Contract Program Collaboration Project, the CCCT is currently working on the following initiatives:
Disadvantaged Business Enterprise (DBE) Outreach
As part of MnDOT’s ongoing initiative to encourage DBE participation in consultant contracts, the CCCT has been doing some outreach with DBE consulting firms. This outreach has included education, marketing opportunities, firm visits and Pre-Qualification Program guidance. In order to maintain a consistent dialogue with DBE consulting firms, we will be meeting every 3-4 months for “Roundtable” discussions. If you are a DBE and would like to attend these informative and open forum for discussion, please contact Brad Hamilton.
CCCT members have visited a few DBE firms in the last several months and have enjoyed getting to know key contacts and learning about each company and the teams that make it all happen. It has been great to actually see where people work and we have had some wonderful eye-opening experiences. We have shared marketing ideas and opportunities and have provided some education and guidance on MnDOT and specifically the Pre-Qualification Program. If you are a DBE and would like to have MnDOT consultant contracting representatives come to your office, please contact Brad Hamilton.
Potential Project Updates and Forecasting Initiatives
The CCCT has spearheaded the effort to update the Consultant Services Potential Projects web page:
The web page is up and running and MnDOT will strive to keep it up-to-date. We want to share information as it becomes available with the consultant community. In addition to the Potential Projects web page, the CCCT is putting together a plan and structure to develop how MnDOT incorporates consultant projections into the State Transportation Improvement Plan (STIP). MnDOT's Engineering Services Division and the Operations Division are working together to put the tools in place to accomplish a goal of transparency and timeliness with consultant projections. The CCCT anticipates sharing information with the consultant community along the way. It is anticipated that forecasting ideas and plans will eventually become part of a collaborative working team with MnDOT and ACEC/MN after MnDOT has established its structure and mechanism for outsourcing planning.
If you are a consultant and have questions, concerns or ideas regarding consulting contracting with MnDOT, please contact the MnDOT Consultant Liaison, Brad Hamilton. Brad is focused on collaboration and partnership with the consultant community and would like to hear what you have to say. Feel free to contact Brad and introduce yourself and your firm. Brad’s contact information is: