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Internal Training and Reference Documents

Electronic Submittal Guidance

This updated guidance should be followed by MnDOT Contract Administrators when accepting electronic proposals/ letters of interest/responses. PT Solicitations | Electronic Submittals

Pre-Award Audits on Contracts Over $50,000

Effective March 15, 2021 the process for Pre-Award submittals has changed. Refer to the appropriate Process Instructions below for updated process information.

GEC Pre-Letting Services Master Contract Program Process and Guidance

Pre-Letting Services Fact Sheet (Word) - This document provides guidance, a program overview and instructions for processing a Work Order Contract under the General Engineering Consultant Pre-Letting Master Contract Program. Updated 12/2022

GEC Post Letting Services Master Contract Program Process and Guidance

Post Letting Services Fact Sheet (Word) - This document provides guidance and a program overview for the MnDOT Post Letting Services Master Contract Program. 

Performance Evaluation Work Flow

Please refer to the documents below for instructions on MnDOT's Performance Evaluation Work Flow Process:

Process Instructions

The following instructions should be used for District/Office Contract Administrators. If Consultant Services writes your contracts, please contact Ashley Duran with any questions. Process instructions are in Microsoft Word format.

Amendment
Certified List Program [$100,000 or Less]

Annual Plan Agreement [$5,000 or Less]
Direct Select [$5,000 or Less]
Equity Select [Direct Select] [$5,001 - 25,000]

Interagency
Joint Powers | Joint Powers Pre-Award Audit One-Pager (PDF)

Quick Call for Proposals [$5,001 - $25,000]
Quick Call for Proposals [$25,001 - $100,000]

Pre-Qualification Program [$100,000 or Less]
Pre-Qualification Program [$100,001 - $800,000]

Request for Proposals - Informal [$5,001 - $100,000]
Request for Proposals - Formal [$100,001 - $800,000]
Request for Proposals - Formal [$800,001 or Greater]
Request for Proposals - QBS [$800,000 or Less]
Request for Proposals - QBS [$800,001 or Greater]

Single Source

Master Partnership Work Order Contract | Master Partnership Work Order One-Pager (PDF)

TTAA Process and Guidance

  • TTAA Privatization Contract Process (Word) - This Process should be followed if the Contract is over $100,000 AND being done under the Pre-qualification Program, a Formal RFP or a Single Source, and an applicable work type applies. See the TTAA Privatization Contract Form (found under the P/T Contract Documents section), Page 1, for applicable criteria. Revised 06/13
  • TTAA Privatization Contract Form Instructions (Word) - Guidance for completing the TTAA Privatization Contract Form. Revised 11/17

Reference Documents