Consultant Services Updates
Updated DBE special provisions
A few of the updates in the special provisions (that impact PT contracts) are:
- DBE documentation due on fifth day after letting (no time specified, can be submitted anytime on fifth day)
- Submissions due electronically via email only
- Updated Exhibit A
Contractors may access the special provision under the Contract Documents tab above.
2025 MnDOT & Consultants Partnership Meetings / Networking Events
Travel (Mileage) Reimbursement (January 2025)
Starting January 1, 2025, the standard IRS mileage rate for business use of a personal vehicle is INCREASING to $.70 (cents) per mile. This new rate should be used for all contracts and consultant billing from January 1, 2025.
Increase to MnDOT's Overhead Rate Cap Effective October 1
MnDOT understands the cost of doing business has increased over the last several years, therefore, will increase its overhead rate cap from 170% to 175%. This will go into effect for contracts that start the contracting process on or after October 1, 2024. Contracts that are already in process will maintain the current overhead rate cap of 170%. Amendments to existing contracts will continue to use the cap that was in place in the original contract. There will be no adjustments to the fixed fee calculations.
Please see the following letter for additional information: Overhead Rate Increase Letter 09.26.2024
Work Force and Equal Pay Declaration Page and Resident Vendor Form
In an effort to reduce the redundancy of forms being submitted during the solicitation process, consultants can now submit certain forms to Consultant Services. Consultant Services will save the forms so that they are accessible to all MnDOT contract administrators for review during a solicitation process. The following forms may be submitted to Consultant Services at ProfessionalTechnicalContractForms.dot@state.mn.us:
- Workforce and Equal Pay Declaration Page MnDOT Consultant Services will only store this document if a firm is a Certificate Holder or Exempt. Must identify the certification end date on the document. If at any point there is a status change, you submit an updated declaration page. Please note, if the information on file is not up to date, it may impact payments or contract executions. If you are unsure of your certification end date visit Contractor Status / Minnesota.gov (mn.gov).
- Resident Vendor Form Form must be submitted every 12 months OR if Resident Vendor status changes.
Solicitation Language for Contracting with Community-Based Organizations (February 2022)
MnDOT has developed recommended language that could be used in lieu of (or in addition) to the existing solicitation language when interested in contracting or sub-contracting with Community-Based Organizations (CBOs) for engagement/communications work activities.
PT Program/Project/Contract Information
MnDOT maintains a list of potential, upcoming Professional/Technical projects. This list is updated on a regular basis, and is provided to help consultants plan and prepare for upcoming solicitations. Refer to the link above for the most up to date version.
MnDOT Districts/Offices: Please submit potential projects to the MnDOT PT Inbox. Make sure to include the following information: Office/District, Project Title, Projects Description (including the selection method if available), Contact Person, identify if the PT contract will be state or federal funded.
Find out more about MnDOT's Pre-Qualification Program. Find links to work types, application process and lists of approved consultants.
Disclaimer: Any outside entity relying on MnDOT’s Pre-Qualification Program lists to determine whether a firm is "qualified" to perform that entity’s work should perform its own due diligence to determine and confirm the qualifications of any listed firm.
Certified List Programs
Consultants who wish to apply for any of the Certified List Programs listed below may do so only when a public notice is posted and open to all consultants. The Certified List Programs below are not open on a continuous basis.
Construction Contract Dispute Resolution Service Certified List 2021
Firms that have been pre-approved to provide Construction Contract Dispute Resolution Services for MnDOT:
Approved Vendors (PDF)
Executed contracts
Following are monthly lists of MnDOT’s executed PT contracts, by specified date range. The last year of reports are posted. Beginning October 2023, an excel version is provided that includes the unformatted raw data that is in the .pdf report. These reports are a snapshot at a point in time so this data cannot be run in excel retroactively because it likely will not align with what was on a previously run report. It will only be provided going forward.
