Scoping guidance is being updated to incorporate language consistent
with the PMBOK. In the meantime, use existing guidance.
Incorporating best practices from all districts, the scoping process
emphasizes early, comprehensive, and well documented scoping of a project
and establishes a change process.
The process calls for:
- Conducting scoping before programming the project into the STIP
- Involving stakeholders in the scoping process and clearly identifying
project purposes before completing scoping
- Reducing uncertainties by investigating scope elements and making
- Developing a timeline for the planning-scoping-programming cycle
- Documenting the scope, scope decisions, and scope changes
- Obtaining approval for a project scoping report and amendments
The following documents describe in greater detail the scoping process:
Schedule Guidance and Tools
The Cost Estimating/Cost Management guidance will be updated. In the
meantime, please use the existing guidance:
This project involves representatives from MnDOT districts
and taps national expertise to develop a new cost estimating and cost
management process for MnDOT, as well as related policies.
Key estimating terms: Estimating Definitions (PDF 30KB)
Best cost estimating tips: Estimating Tips (PDF 20KB)
Project fact sheets provide additional information:
The Cost Estimating and Cost Management (CE/CM) Technical Reference
Manual details cost estimating and cost management process
Cost Management Guidelines
Consistent direction clarifies goals and expectations
for all MnDOT staff involved in cost estimation and cost management.
The Project Team for the MnDOT Cost
Estimation Process Improvement and Organizational Integration Project
has approved different areas that provide direction for cost management
of projects (see below).
Project managers will integrate points into the Technical Reference
Manual for the project, a Technical Memorandum, or policy statement. Definitions of key cost management
terms: Cost Management Definitions (PDF 37KB)
After management review and approval of your Total Project Cost Estimate Spreadsheet, you will complete a one-page Project Cost Estimate Summary for each project. Below is an example and a template for the project cost estimate summary.
Provide reliable and accurate cost estimates to deliver projects.Project
cost estimation is the responsibility of each district
and Central Office.
Uncertainty, Risk and Contingency
The application of contingencies based on an assessment of risk
will increase the accuracy of Total Project Cost Estimates. The Total Project Cost Estimate for each project development phase
will include an analysis of uncertainty and risk and associated
Cost Estimate Communications
Effective communication about project costs allows MnDOT to effectively
share information with stakeholders. To ensure that everyone communicates consistently and uniformly
about all phases statewide, the Total Project Cost Estimate will
include contingency and reflect inflation-adjusted costs.
Project Cost Management
Consistent management of project costs makes it simple to track
changes, control the budget, and evaluate changes against the original
project’s purpose. Project managers need to manage project-related costs against the
Baseline Cost Estimate, which is the Total project Cost Estimate
at the time the project Scoping Report is approved.
Districts will actively manage project costs to deliver MnDOT’s
construction program within SRC budget constraints and program priorities.
Risk Guidance and Tools
Change Management Guidance and Tools
Project Team and Communication Tools
Project Managment Plan - Tools
Monitoring and Controlling Tools