Flood and disaster relief
2023 FHWA emergency relief process training – 04/2023
Current emergency events
- MN 20-1: Nicollet County slope failure (proclamation) (PDF)
- MN 19-2: 2019 spring flooding (executive order 19-30) (PDF)
- MN 18-1: June 16 to July 12, 2018 (executive order 18-11) (PDF)
FHWA ER
Forms
- Report Damage to State Aid (Excel) - fill out form and return to Chris Nobach when encountering storm damage
- Detailed damage inspection reports
- MnDOT is currently using a program called MSAR (Mobile Solution for Assessment Reporting). For more information, contact Chris Nobach at christopher.nobach@state.mn.us or 651-366-3824.
- MSAR user guide (PDF)
- Request for FHWA site visit
- Short form C-list CATEX (Word)
Resources
- Emergency event - day 1 (PDF)
- FHWA emergency relief manual (PDF)
- Programmatic agreement (PDF)
- FHWA emergency relief video training (YouTube)
- Financial information
- FHWA ER cost increase notification process (Word)
State Aid disaster account
Emergency Relief Funding Sources
Funding and Funding Source | Contact Info | Eligible Road System | Funding | Eligible Work Type | Typical Funding |
---|---|---|---|---|---|
FHWA Emergency Relief | Emergency Management Erin Meier, 651-366-3367 Keith Juliar, 612-219-4559 SALT Chris Nobach, 651-366-3824 |
Interstates, Principal Arterials, Minor Arterials, Major Collectors, and Urban Minor Collectors | Requires a Governor's proclamation and FHWA concurrence or a Presidential Declaration; and then dollar thresholds by agency. | Emergency and permanent. | Usually 100% of emergency restoration and 80% of eligible permanent items. Funding amount paid based on eligible expenditures as submitted. Match to the FHWA amounts are eligible for funding from the State Disaster Contingency Account under Chapter 12. An ADE or DSAE in each affected district must sign DDIRs. |
State Aid Disaster (HUTD) | SALT Chris Nobach, 651-366-3824 |
CSAH or MSAS. | Does not require a Presidential Declaration, will cover isolated events if the damage is greater than 10% of the local agency’s last construction allotment received. | Emergency and permanent. | The funding intent is to supplement all previously listed funding sources. Can be up to 100% of eligible items, or the local match on projects partially funded. Funding amount determined by disaster committee estimates and allotted to the local agency. Documentation of the expenditures must be submitted and payment is issued through a State Aid Payment Request. Unused funding is returned to the State Aid disaster account. |
Disaster Bonds (State Bonds) | SALT Marc Briese, 651-366-3802 |
As stated in the bond language but will be either trunk highway or CSAH, MSAS, and local. | Usually enacted after a Presidential Declaration. Requires legislative action. | Permanent capital work only. | Can be up to 100% of eligible items on local or TH, or the local match on projects partially funded. Must be for capital improvements or related engineering costs. Funding amount determined by local estimates and paid based on expenditures submitted. Each disaster bond issue can have different language for eligible items. For local projects, requires an executed agreement prior to payment or work. |
FEMA (Federal) | Emergency Management Erin Meier, 651-366-3367 Keith Juliar, 612-219-4559 |
All roadways, and other facilities. | Requires a Presidential Declaration and then dollar thresholds by county and state. Thresholds are set on a per capita basis. | Emergency and permanent. | Up to 100% of items found eligible to restore site to pre-disaster condition. Funding amount determined by federal FEMA representatives. Generally paid as a percentage from federal and the balance from state disaster contingency account. Actual expenditure documentation provided to FEMA. Funds are provided as reimbursement. MnDOT is often reimbursed for emergency protective measures and debris management through this program. If damage can be reimbursed under FHWA Emergency Relief, it is not eligible under FEMA. |
State Disaster Fund under Chapter 12B (State-HSEM) | Emergency Management Erin Meier, 651-366-3367 Keith Juliar, 612-219-4559 |
All roadways, and other facilities. | Requires a county and Governor’s 12B declaration. County must meet dollar threshold that is 50% of FEMA threshold. Thresholds are set on a per capita basis. | Emergency and permanent. | Up to 100% of items found eligible to restore site to pre-disaster condition. Funds are provided from the state disaster contingency account. Funding amount determined by a state public assistance representative from HSEM working with a district representative. Actual expenditure documentation provided to HSEM. |