Minnesota Department of Transportation

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State Aid Finance

DCP Final Packet Documents

DCP Final Packet Documents

Final packet to be submitted to your District State Aid Engineer (DSAE)

  1. Final DCP payment request: See following online guide to requesting final payment: DCP payment request guide (PDF).
  2. Overrun form (Word): Required if project needs additional federal funds encumbered.
  3. Copy of final voucher: Fully signed by Local Agency and Contractor and must contain language certifying that work was completed in accordance with plans and specifications.
    • Contractor must certify, on a separate page, or under a separate block of text, that they are accepting full and final payment and will make no further claims.
      • Contractor certification form (Word) - NOTE, even if the stand-alone form is used, the final voucher itself must still contain the signatures of both the local agency and the contractor.
  4. Copies of all change orders, work orders, and supplemental agreements
    1. It is helpful if these are approved for funding by DSAE in advance of submitting your final package.
  5. Materials Exception Summary (Word): For projects with no materials, send in anyway and write “NA” on it.
  6. Final inspection report (Word): Must be signed by MnDOT engineer and project engineer if any problems need to be resolved. If project has not been inspected, DSAE to schedule a final inspection.
  7. Cost breakdown: Final payments must have a breakdown of costs by category in the format of the original bid estimate, copy of the contractor’s voucher that matches the "Total Certified to Date" on the DCP request, and any corresponding change orders, supplemental agreements, work orders, etc.
  8. State Aid Payment Request Form (Excel): Complete if any work is eligible for state aid funds, even if you are not requesting state aid funds.
  9. Backsheet item costs: If final voucher shows any costs for extra items not supported by a contract change document, supporting documentation is needed. Examples include the following:
    • Worksheets showing calculations for fuel escalation costs.
    • Worksheets showing calculations for bituminous incentive/disincentives.
    • Items added and paid for by special provisions, such as additional traffic control. Include a copy of the page from your special provisions or cite the MnDOT Spec Book entry that applies.
    • Other - include an explanation of why the item was added as a backsheet and documentation of cost.
  10. Final DBE clearance letter: from MnDOT Office of Civil Rights.