Minnesota Department of Transportation

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MnDOT Policies

Purchasing Card Use

MnDOT Policy FM013
View/print signed policy (PDF)

Policy statement

The Minnesota Department of Transportation (MnDOT) fully adopts the statewide policy on expenditures by state employees and authorized users, Purchasing Card Use Policy 1b, issued by the Minnesota Department of Administration, and ensures that the statewide policy is accurate, updated, and that relevant interpretations of the law are considered.

Reason for policy

To ensure that the purchasing card is used appropriately by authorized state employees (hereinafter “cardholders”) so that specific categories of merchants, goods and services may be procured on behalf of the state of Minnesota in an efficient and cost-effective manner and consistent with the statewide and MnDOT policy. The use of the purchasing card is an alternate means of payment and must not circumvent the use of state contracts, purchasing laws, rules, policies, or procedures.

Who needs to know this policy

  • Purchasing Card Cardholder
  • Purchasing Card Cardholder’s Supervisor
  • Local Purchasing Card Coordinator (LPCC)
  • Agency Purchasing Card Coordinator (APCC)
  • All managers, office directors, district engineers and persons responsible for monitoring and processing State Purchasing cards

Procedures

Scope of Use

Purchasing Card Use Policy 1b applies to all state agencies subject to the procurement authority of the Commissioner of Administration. Assignment or issuance of purchasing cards to cardholders is under the authority of the agency head and the commissioner of the Minnesota Department of Administration (Admin). “Cardholders” are those state employees authorized to use a purchasing card. Issuance of purchasing cards may occur only after the authorized user:

  • Is recommended and approved by their supervisor;
  • Signs a statement acknowledging the use restrictions and consequences for misuse of the purchasing card;
  • Receives documented training on purchasing card use policies and procedures from the MnDOT Purchasing Card Coordinator or delegate

Acceptable Card Uses

Travel-related services:

  • Purchases of travel-related services must comply with Minnesota Management and Budget (MMB) policies on travel expenses.
  • MMB policies and procedures for documenting travel; and Minnesota Statutes §15.435 "Airline Travel Credit" which states in part, “Whenever public funds are used to pay for airline travel by an elected official or public employee, any credits or other benefits issued by any airline must accrue to the benefit of the public body providing the funding.”
  • Procurement for services must be from a current state contract vendor for travel services as per the contract release T-742 (5) unless a written exception is provided as per the contract release.
  • Other business-related goods or services not otherwise prohibited by this policy.

Prohibited Purchases

The purchasing card shall not be used for any prohibited or non-state business purpose. Examples include:

  • Fuel (self-service fuel of the type and grade specified by the vehicle manufacturer, E85 (85% ethanol, 15% gasoline) for flex-fuel vehicles when available, and blended for the season diesel fuel in diesel powered vehicles). With the exception of aviation fuel when the state issued fleet card is not accepted.
  • Cash, cash advances or extensions of credit
  • Explosives
  • Weapons of any kind, including firearms and ammunition
  • Telephone calls (either personal or business)
  • Meals for individuals (including the purchasing cardholder)
  • Alcohol
  • Consulting or professional/technical services
  • Construction services
  • High risk services
  • Equipment that is required to have a license affixed on it (vehicles, trailers, boats, snowmobiles, ATVs, etc.) due to special tax payment considerations
  • Capital assets (Capital assets are covered by MMB policy 0106-00, Capital Asset Reporting)
  • Sensitive items more than $500 in purchase price
    • Sensitive items, as defined in State of Minnesota Property Management, "A User's Guide to Managing" by the Department of Administration, are items that are generally for individual use, or that could easily sold and are subject to pilferage or misuse. Sensitive items are:
      • Firearms and other weapons;
      • Computers (desktop, tablets, and laptops) including network servers;
      • Portable printers, scanners, projectors;
      • Cellular/smartphones, and personal digital assistants (PDA);
      • Software for internal use with an acquisition cost over $5,000 and less than $30,000; and cameras, televisions, and other video equipment with an acquisition cost over $500 and less than $5,000.

Rewards, Loyalty Programs, and other Incentives

Employee Benefits Prohibited:

When using the state purchasing card, the acceptance of items or any other benefit, but not limited to, customer loyalty programs, rewards, free items, or gift card for the benefit of the employee and not the benefit of the agency is prohibited. For further information:

Purchasing cautions for agency rewards, loyalty programs, and other incentives:

  • The merchants used with the purchasing card should be based on the best price and efficiency and not influenced by a rewards/loyalty program.
  • Merchants should be selected considering best value, which includes, but is not limited to price, quality, location and efficiency.
  • An agency should not create an “exclusive” type relationship with a particular vendor.

Use of Financial Service, such as PayPal

The use of a financial service such as PayPal is discouraged, and only used in cases where it is the only means to make a valid, authorized state business purchase. Every effort should be made to make purchases by other means before resorting to using a financial service.

Note: Sometimes when purchasing from an online vendor or website, it appears to the purchaser that you are purchasing from the manufacturer or reseller directly, but the transaction is really going to PayPal, and their presence is hidden from the purchaser. These cases, in which the purchaser is not aware of using PayPal, constitute an exception. Document these situations in the file when discovered and when approving the transaction in the Statewide Integrated Financial Tools (SWIFT) system.

Purchasing card transactions with a financial service must be for the exact amount of the purchase price from the vendor. Transactions with a financial service are for just one purchase at a time, and only at the time, you make the purchase.

The cardholder must obtain a receipt from both the financial service and from the merchant providing the product. The merchant receipt must show the item description, the quantity and the price of the product purchased. Both receipts must be kept together and with the purchasing card log. Receipts must be handled per the agency policy.

Financial services, such as PayPal must not be used in the following circumstances:

  • If the vendor accepts the state purchasing card (currently a Visa card)
  • If the vendor will accept a state purchase order
  • If the Visa transaction has been declined due to a blocked MCC code
  • If the purchase is prohibited by this policy
  • If the purchase is over $2,500 (even if the cardholder has a higher transaction limit)
  • If the purchase is for professional, technical services, or other services prohibited by this policy

Emergency Use

“Emergency” means a threat to public health, welfare, or safety that threatens the functioning of government, the protection of property, or the health or safety of people.

Declaring an Emergency:

The "Acquisitions Request for Emergency Authorization form" from the Minnesota Department of Administration, Office of State Procurement (OSP) should be used to request emergency procurement authorization. The OSP Administration Director or Assistant Director may declare an emergency. If time permits, contact OSP at 651.201.2402/2400 to report the emergency and process the form signature blocks A & B. When time does not allow contacting OSP, the agency head or his or her authorized delegate may declare an emergency by processing the form signature blocks A & C. In declared emergencies, any individual may purchase if required to respond to the emergency.

Documenting an Emergency:

When an agency head or delegate declares an emergency without advance authorization from OSP, the declaration must be documented by completing the "Acquisitions Request for Emergency Authorization form" or in writing and submitted to OSP as soon as practicable. The declaration must include the nature, date, location and scope of the emergency and any limits to actions that should be taken to rectify the situation.

Regardless of whether OSP or the agency head declares the emergency, the agency must submit a written report to OSP’s Director or Assistant Director upon completion of its emergency procurement activities, unless the purchases are under $5,000. The report must fully document the actions taken such as, why the competitive bid process was not used, how the scope of work was minimized to what was immediately necessary, and the final costs of the goods and services procured under the emergency authority. A copy of this final report must be kept in the purchasing file.

When the agency head or delegate declares the emergency, the authorized card user must contact his or her agency purchasing card coordinator. Report the use of the purchasing card to the agency purchasing card coordinator no later than the next business day following the emergency. The agency purchasing card coordinator must then call the OSP Assistant Director at 651-201-2402 and report the event.

Services

The state purchasing card can be used for the purchase of simple services. Simple services are services where the vendor does not come on state property, insurance is not required, and the agency determines it is low risk. Examples of simple services include but are not limited to film processing, news clipping services, and car washes. The purchasing card should not be used for the purchase of a service if the service occurs on state property or when insurance should be required to protect the state from potential liability. The purchasing card cannot be used for the purchase of construction services, professional/technical services, or for high- risk services.

State Sales Tax

The state purchasing card is exempt from the use of the Direct Pay Permit. Cardholders must instruct the merchant to charge applicable state sales tax and local use tax when presenting the purchasing card for payment. Cardholders must check that the vendor did apply all applicable sales tax. If sales tax is not applied and it is appropriate, note on the purchasing card log that sales tax is due and must be paid to the Minnesota Department of Revenue.

Consequences of Improper Use

If the use of the purchasing card is in violation of this policy or the statewide policy, the authorized purchasing card user or the Local Purchasing Card Coordinator (LPCC) shall report the matter to the Agency Purchasing Card Coordinator (APCC) no later than the next business day. Violations of this policy could result in consequences including but not limited to suspension or cancellation of the purchasing card, or discipline, up to and including discharge. In the case of a prohibited purchase, the authorized user shall immediately reimburse the agency for the prohibited purchase. There may be situations where such reimbursement is warrantless, in which case the agency will assess and resolve such matters on a case-by-case basis.

Reasons for purchasing card suspension or cancellation include, but are not limited to the following examples:

  • Statements, receipts, or purchasing logs turned in late twice or more in a six (6) month period;
  • Missing original receipts that result in affidavits for lost receipts three (3) or more times within a year period;
  • Use of rewards, loyalty programs, and other incentives prohibited for employee benefit;
  • Purchase of prohibited or non-state business purpose goods or services.
  • Noncompliance with recertification or training process;
  • Any violation of this policy or the Acknowledgement of Use Agreement

Purchasing card suspension or cancellation process:

Successive violations will be treated as described below.

Steps Action
Violation 1 Warning letter to the purchasing cardholder, supervisor, and LPCC
Violation 2 90-day suspension of the purchasing card with a “Notice of Purchasing Card Suspension” to the cardholder, supervisor, LPCC and the Office Director or District Engineer; To reinstate a suspended purchasing card, the cardholder must return the “Notice of Purchasing Card Suspension” to the APCC with the required signatures and certificate of completion from online training.
Violation 3 Cancellation of the purchasing card and the cardholder is ineligible to apply for a new purchasing card for one (1) year.

Splitting a purchase to avoid the single transaction limit:

Steps Action
Violation 1 90-day suspension of the purchasing card with a “Notice of Purchasing Card Suspension” to the cardholder, supervisor, LPCC and the Office Director or District Engineer; To reinstate a suspended purchasing card, the cardholder must return the “Notice of Purchasing Card Suspension” to the APCC with the required signatures and certificate of completion from online training.
Violation 2 Cancellation of the purchasing card and the cardholder is ineligible to apply for a new purchasing card for one (1) year.

Noncompliance with recertification or training process:

Cardholders and supervisors of cardholders receive a system-automated notice to fulfill the mandatory training on the use of the purchasing card, requesting completion of the application or recertification form within 30-days.

Steps Action
After 30-days APCC sends second notice requesting completion of the process within 30-days.
After second notice

Actions for purchasing card suspension use the following process:

 

Noncompliant cardholder - Purchasing card suspended until receipt of all required training and recertification documents. If not received within 30-days, the card will be cancelled and the individual is not allowed to apply for a new card for one (1) year.

 

Noncompliant supervisor - Suspend purchasing cards of all cardholding direct reports until receipt of all require training and recertification document. If not received within 30 days, all the cards associated with the supervisor will be cancelled and the individuals will not be allowed to apply for a new card for one (1) year. A notification of purchasing card suspension including the terms will be sent to the Cardholders, Supervisor, LPCC and Office Director or District Engineer.

Improper or illegal purchasing card use:

In the case of a prohibited purchase, the authorized user must immediately reimburse the agency for the prohibited purchase. There may be situations where such reimbursement may not be warranted, in which case the agency will assess and resolve such matters on a case-by-case basis.

Fraud

Pursuant to Minnesota Statutes §609.456 subd. 2 all suspected fraud with the state purchasing card must be reported to the Office of the Legislative Auditor (OLA). This requirement includes instances when the state-owned purchasing card account number has been compromised or, had unauthorized use of the account as discovered by either the purchasing card contract vendor or a state employee.

Encumbrance of Funds

State law requires state entities to project and encumber sufficient funds for the cost-effective reimbursement of anticipated expenditures prior to obligating the state to pay for a purchase. For this reason, expected, predictable purchasing card expenses must be encumbered for the current month and one additional month prior to the use of the purchasing card.

For purchasing cards, encumbrance of funds will use the BPC (Blanket Purchase Against a Contract) order document type in SWIFT. There must be sufficient funds remaining in the encumbrance for the expected expenses in the next two billing cycles/periods at the start of the billing cycle. If it is the end of the fiscal year, a new encumbrance using the funds for the next fiscal year will be created to meet this requirement, when the new budget is available. Funds can be expended on the previous fiscal year’s order and allowed to go down to zero dollars encumbered.

Processing Transactions for Payment

Purchasing card payments will be processed in the SWIFT system. Transactions will be loaded into SWIFT from the contract vendor, must be reconciled, approved either individually or by doing a select all, and approve in SWIFT, and this process will generate the voucher. Approving transactions individually, as they are ready for approval, has the ability to speed up the creation of a payment voucher to the contract vendor, thereby maximizing the available incentive for fast payment from the contract vendor.

Card Controls

Purchasing card controls are controls on cards to manage spending activity. There are two basic types of controls:

  • One control is set by the state for the entire card program at the vendor level, by using the Merchant Category Classification codes (MCC codes) to block undesirable or inappropriate categories.
  • The other control is the dollar limit, which is determined for each cardholder at the time the card is issued by the agency.

Purchasing Card Spending Limits

Splitting a purchase into more than one transaction to avoid exceeding an established purchasing limit is prohibited. The agency purchasing card coordinator monitors data analytics to determine if it appears an attempt to avoid established card limits through multiple transactions has occurred. Purchasing cards are subject to two limits:

  • Maximum transaction dollar amount of $2,500
  • Maximum payment cycle dollar amount of $10,000

If purchasing card use for a transaction is in excess of an established limit or approved exception, the transaction will be declined automatically. If a purchasing need is greater than the established limit or is anticipated (such as travel) during normal business hours, the purchasing card authorized user must call his or her agency purchasing card coordinator to request an exception.

Exception Authorization Process

Purchases other than those permissible under this policy require advance approval from the agency purchasing card coordinator. Cardholders must get all the pertinent data about the purchase from the end user such as, the item or service needed the business mission for the good or service, any required approvals, and why the cardholder wishes to make the purchase with the purchasing card. The cardholder must make a request of the agency purchasing card coordinator to get an exception authorized for the purchase. If the purchase is permissible by the statewide policy, but restricted by the agency policy, the agency purchasing card coordinator can seek exception approval within the agency. If the exception is to the statewide policy, the agency purchasing card coordinator must request the exception from the Minnesota Department of Administration-Materials Management Division, using the exception request form or via an email or memo. Purchasing Card Use Policy 1b - Materials Management, section 2.6.

If a cardholder has received a permanent exception to the agency policy or the statewide policy, the new controls or limits must be annotated on MnDOT Purchasing Card Application in the text box provided to list limits and new signatures obtained.

Retention of Receipts

All purchasing cardholders must obtain receipts for card transactions. Receipts must be:

  • Segregated by billing cycle
  • Maintained pursuant to the MnDOT Retention Schedule (Note: for employees only) for these records
  • Readily available during the payment process to assist in verifying correct payment
  • Original itemized receipts

If the authorized user cannot obtain a receipt from the merchant at the time of sale because of mechanical or technical difficulties, the authorized user must complete, sign, and have notarized an Affidavit in Lieu of Receipts. Read the Purchasing Card Use Policy 1b - Materials Management, section 2.84 for additional information about receipts.

Applying Funding String Information to Purchasing Card Purchases

The funding string for a purchase will be applied to the purchasing card log by the cardholder.

Purchasing Card Review

Requirement to Review Invoices; Records Retention:

The agency is responsible for designating a person or persons for reviewing monthly purchasing card contract vendor invoices and purchase receipts in accordance with the agency policy’s reconciliation plan.

Receipts must be submitted to the agency’s designated purchasing card coordinator or designee for review; either the paper purchasing card invoice from the bank or the purchasing card transactions loaded into SWIFT from the bank.

  • Receipts and other documentation must be retained pursuant to the MnDOT Retention Schedule (Note: for employees only) for these records.
  • The agency must have a reviewing process in place for the review of transactions to prevent theft, abuse, and fraud relating to the overall use of the card. This process is required and described in “Review Plan Details.”
  • It is the responsibility of the agency to review purchasing card charges and monthly invoices to eliminate unnecessary and inappropriate charges.

Review Plan Details

Each quarter at least 3% of the agency purchasing card accounts will be randomly selected for review. All of the selected purchasing card accounts’ transactions from the month with the most activity during that quarter will be reviewed. Cardholder logs, receipts, monthly memo statements, and SWIFT purchasing card account transactions from this sample will be submitted to the purchasing card coordinator or designee. These records will also be submitted for review of any transactions selected through the exception reporting process. Upon discovery of any problems, the reviewer must appropriately expand the scope of the review to uncover any additional issues. Additionally, cards may be reviewed based on prior or suspected purchasing violations. All cards are subject to review at any time.

Transaction logs will be reviewed and compared with receipts to verify that all transactions are legitimate, appropriate, and should have been paid by the agency. Receipts will also be reviewed to ensure that state and local taxes on any taxable purchases were applied correctly.

In the event that an issue or problem is discovered during the review process, the purchasing card coordinator or designee will work with the cardholder and appropriate supervisor to resolve the issue. When appropriate, the vendor, OSP, or the OLA will be consulted.

Responsibilities

Agency Purchasing Card Coordinator

The agency must designate its purchasing card coordinator(s). The agency must report the name(s) of its purchasing card coordinator(s), along with contact information (address, phone, fax, email) to the OSP, State Purchasing Card Administrator.

The agency purchasing card coordinator is responsible for overall administration of the program consistent with the statewide policy and the agency’s MMD approved policy. The duties of the purchasing card coordinator may be delegated to multiple persons based on the agency’s structure and business practices. If there is delegation, it will be outlined and authorized in this policy. In addition, the SWIFT system requires a PO Agency Purchasing Card Administrator for the purchasing card module. In this agency, that will be the same person as the Agency Purchasing Card Coordinator.

The Agency Purchasing Card Coordinator must:

  • Create accounts and account access to ensure the management and monitoring of purchasing card requests and changes.
  • Administer the program and manage noncompliance and recertification in partnership with the Local Purchasing Card Coordinator and supervisor.
  • Maintain a file of Authorized User Purchasing Card Acknowledgement of Use Agreements for all of the agency cardholders that must have a signature dated within the last three years (3).
  • As the SWIFT PO Agency Purchasing Card Administrator, maintain the vendor locations, agent number, company number, cardholders, reviewers, reconcilers, approvers and proxies.

Local Purchasing Card Coordinator

  • Administer the MnDOT Purchasing Card Use policy and training of authorized purchasing card users to ensure proper use.
  • Monitor purchasing card usage, review purchasing card statements, monthly invoices and work with the Agency Purchasing Card Coordinator on noncompliance and recertification issues.
  • Enroll in and use Access Online, the contract vendor’s online tool to monitor and manage the purchasing card program.
  • Use Access Online to ensure accurate entry for requested new accounts or changes to existent accounts.
  • Supervise the review process of invoices in accordance with the agency review plan to ensure appropriate payment of purchasing card bills occurs in a timely manner, and the agency receives available rebate incentives. This review of invoices may include:
    • Use of regular paper logs
    • Use of Data Analytics tool
    • Use of SWIFT to review the approvals
  • Ensure the encumbrance of funds for anticipated purchasing card purchases so the agency’s use of the purchasing card complies with the Purchasing Card Use Policy 1b - Materials Management, Minnesota Management & Budget and Department of Administration Policy and Procedure 702-90, Credit Agreements.
  • Remind supervisors that they are to do a thorough review of every purchasing card transaction every month per the guidance in the MnDOT Purchasing Card Use Policy.
  • Monitor cardholders to validate their need for a purchasing card every three years and provide updated cardholder training.
  • Ensure that cardholders sign a new Authorized User Purchasing Card Acknowledgement of Use Agreement every three years, and submit to the Agency Purchasing Card Coordinator.
  • Keep copies of cardholder’s dispute requests, monitoring, and follow-up on dispute resolution.
  • Inform cardholders of current contracts, provisions, and policies relating to purchasing card purchases.
  • Receive and apply the incentives received for the agency from the contract vendor, credit the appropriate fund sources.

Purchasing Cardholder’s Supervisor

  • Request as needed that appropriate individuals receive purchasing cards from the agency purchasing card coordinator. Supervisors need to determine who needs a purchasing card to assist them in the pursuit of their job responsibilities. The agency coordinator is the one who requests the card from the contract vendor.
  • Review cardholder transactions monthly. Ensure that purchases:
    • Are necessary business expenses to support the mission of the agency
    • Are not split to avoid established card limits
    • Are not contract items from a non-contract vendor
    • Are from properly selected vendors
    • Have original receipts to support the purchasing card log or agency approved documentation, Purchasing Card Use Policy 1b - Materials Management, section 2.84
    • Have legally valid and appropriate funding designated on the log if required by agency policy
    • Have not been submitted as an employee reimbursable expense
    • Have sales tax applied, if appropriate, or if not applied and appropriate, is noted to pay the unpaid sales tax to the Department of Revenue.
    • Have not had incentives of any kind, including, but not limited to rewards or loyalty points, free items or gift cards, given to the cardholder, and if there are incentives shown, they have been documented and will not be used.
    • Are not sensitive items over the $500 purchase price
  • Devote extra scrutiny to the transactions where no original receipt is attached (an affidavit is used), and when the receipt is not itemized.
  • Compare the original itemized receipts to the completed purchasing card log to ensure they agree, and the items on the receipt support the log.
  • Approve the appropriate purchases on the log and sign it.
  • Review the cardholders assigned under them for the continued need for the purchasing card at least every three years and provide updated training. Re-sign the Authorized User Purchasing Card Acknowledgement for the cardholder if the need for them to continue having a purchasing card is confirmed.
  • Re-sign the Authorized User Purchasing Card Acknowledgement of Use Agreement if any changes are made to limits or other controls on the cardholder’s card.

Purchasing Cardholder

  • Follow all purchasing laws, rules, policies and procedures.
  • Consult with a certified agency buyer when needed for guidance about purchasing with the purchasing card.
  • Maintain a purchasing card log.
  • Submit the purchasing card log for processing by the 10th of each month to maximize the rebate incentive from the contract vendor to the agency, unless prior arrangements have been made with the Local Purchasing Card Coordinator.
  • Annotate on the log any appropriate sales or use tax not charged by the merchant that is due to the Minnesota Department of Revenue.
  • Annotate each purchase with a funding string on the log.
  • Submit the log with original receipts to their supervisor.
  • Re-sign the Authorized User Purchasing Card Acknowledgement of Use Agreement if any changes are made to limits or other controls on the cardholder’s card.
  • Re-sign the Authorized User Purchasing Card Acknowledgement of Use Agreement at least every three years.

Purchasing Card Reconcilers and Approvers

  • The purchasing card reconciler must promptly reconcile transactions in SWIFT after receiving email notification. Once they have completed some transactions they need to notify the assigned approver that transactions are ready to be processed.
  • The purchasing card approver must promptly approve reconciled transactions.
  • The reconciler and approver should complete transactions as quickly as they can. Processing transactions as soon as possible maximizes the agency’s speed of payment incentive from the bank.

Forms/instructions

Definitions

Cardholders

Cardholders are authorized state employees who are issued a purchasing card.

Emergency

“Emergency” means a threat to public health, welfare, or safety that threatens the functioning of government, the protection of property, or the health or safety of people. Minnesota Statutes §16C.02 Subd. 6b.

Split Purchase

A split purchase is the dividing of one transaction into two or more transactions to avoid exceeding an established purchasing limit. This practice is a policy violation.

Frequently asked questions

Q: Can a purchasing card be used to pay for state car fuel?

A: No. Each state car has a fuel card.

Q: Can a purchasing card be used to pay for rental car fuel?

A: No. Order a “Fleet Card” for travel and have an administrative support employee manage the card program.

Q: Can a cardholder give their card to someone else to make purchases?

A: No. Cardholders CANNOT share their card account number or permit to anyone else to use their card.

Q: What should a cardholder do in cases of loss or theft of their purchasing card?

A: Notify the purchasing card contract vendor immediately and the Agency Purchasing Card Coordinator as soon as possible or immediately the next working day if the card is lost or stolen, or in the hands of an unauthorized person, or the card account number has been compromised.

Q: Can cardholders purchase a hotel room with the state purchasing card?

A: Yes.

Q: Can cardholders purchase meals with the state purchasing card?

A: No. Individual meals cannot be purchased with the state purchasing card.

Related information

History of policy updates or amendments

Updated 2014. Replaces Guideline 5.1.G-2 "Purchase Card Responsibilities" established 4-28-2005 and updated 3-27-2008.

Ownership

Responsible Senior Officer

Tracy Hatch
Deputy Commissioner/CFO/COO
tracy.hatch@state.mn.us
651-366-4811

Policy Owner

Suzanne Thayer
Acting Director, Office of Administration
suzanne.thayer@state.mn.us
651-366-5027

Policy Contact

Craig Gardner
Director, Materials Management, Office of Administration
craig.gardner@state.mn.us
651-366-3163