Minnesota Department of Transportation

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Construction Tools, Final Process

2014 Final Process in accordance with 2014 Standard Specifications

Orange barrels on a highway

Final Process in accordance with 2014 Standard Specifications and later editions

The Contract Final Process has changed significantly in accordance with the Standard Specifications for construction 2014 Edition. For Contracts let under previous editions of the spec book, see previous Contract Administration Manuals for final guidance.

The two specifications governing the final process are 1516 and 1908.

1516.2 - Project construction complete, Contractor requests inspection, Engineer inspects, back and forth until Engineer satisfied, then Engineer writes letter of project acceptance.

1908.2 - Upon 1516.2 project acceptance, Engineer creates Semi-final estimate (an actual pay estimate) this would be in place of the draft final that is sent by some now (items should be certified, but not required as they still may have some temporary withholding at this time). The Engineer sends the semi-final estimate for payment and requirements letter to the Contractor.

1516.3 Completion of Work - The Contractor must satisfy the requirements for 1516.3, as addressed in the requirements letter, in order for the Work to be completed to the satisfaction of the Engineer.

1908.3 When the Contractor has satisfied the requirements of 1516.3 the 90-day clock is triggered for MnDOT to generate the final voucher (180 days if the original contract is over $2,000,000 by special provision). (This is not what we typically refer to as the 90 day clock). The Engineer will produce the final voucher with the certificate of final acceptance. If the Contractor does not take action in accordance with MN Statute 161.34 or sign the Cert of final acceptance within 90 days or receipt, MnDOT will deem the Certificate accepted.

Final Process Flow-Chart (Visio)
Final Process Flow-Chart (PDF)

All documents on this page are in Microsoft Word (.docx)

MnDOT Check lists

MnDOT Letters

Optional Letters for Contractor

Minnesota Revenue Form

Semi-final and Final Tracking Form