Minnesota Department of Transportation

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MnDOT Policies

Prohibition of Alcohol and Drug Use

MnDOT Policy #WF025
Revised: April 6, 2022

View/print signed policy (PDF)

Please go to the MnDOT Org Chart to find specific contact information: Org Chart.

Responsible Senior Officer: Deputy Commissioner/Chief Administrative Officer
Policy Owner: Director, Office of Human Resources
Policy Contact: Labor Relations Manager

Policy statement

The Minnesota Department of Transportation (MnDOT) fully adopts the statewide policy, Prohibition of Alcohol and Drug Use by State Employees, HR/LR #1418, and the State of Minnesota Drug and Alcohol Testing Plan, HR/LR #1418A, issued by Minnesota Management and Budget and incorporated herein by reference. Minnesota Management and Budget is responsible for assisting with enforcement of the policy and updating the statewide policy and State Drug and Alcohol Testing Plan as necessary.

The statewide policy prohibits the unlawful manufacture, distribution, dispensation, possession, use, sale, trade, and/or offer for sale of alcohol or controlled substances in the workplace or while performing work for the state.

The Drug and Alcohol Testing plan covers State of Minnesota employees who operate a commercial motor vehicle and are required to have a commercial driver’s license (CDL) to perform the assigned duties of their position. The plan also covers those who will be operating a commercial motor vehicle and are required to have a CDL to perform safety sensitive functions in addition to or in place of the duties of their regular position.

In addition to adopting the statewide policy and testing plan, this policy addresses the consumption of alcohol or use of controlled substances before driving or operating aircraft, automobiles, boats, tractors, trucks, vans, or any other vehicle, or operating electric, diesel, gas, or alternative fuel powered motorized equipment (including ammonia, hydrogen, alcohol, etc.), or using any mechanical or motorized equipment which has the potential to cause injury or death to self, co-workers, or the public.

  1. Employees who drive or operate any vehicle or motorized equipment for state business are not permitted to consume any amount of alcohol or use controlled substances within four hours of beginning work, or during the lunch break, when there is a likelihood of being assigned to drive or operate equipment that day.
  2. Employees who act as a crewmember or operate aircraft for state business are not permitted to consume any amount of alcohol or use controlled substances within eight hours of beginning work, or during the lunch break, when there is a likelihood of being assigned to fly or act as a crewmember that day (14 CFR §91.17(a)(1) and (3) and 14 CFR §107.27).
  3. Employees who drive a personal vehicle for state business purposes are not permitted to consume alcohol or to use controlled substances within four hours of beginning work, or during the lunch break, when there is a likelihood of driving on state business that day.
  4. Employees who drive or operate a vehicle or motorized equipment for state business may use a prescription or non-prescription legal medication provided that:
    • it is used in accordance with the specific dosages noted on the container; and
    • it does not adversely affect the employee’s ability to safely perform all job duties. It is the employee’s responsibility to consult with the prescribing doctor and/or pharmacist to determine whether the medication may interfere with the safe performance of the employee’s job and take action to avoid unsafe workplace practices.

Reason for policy

MnDOT must comply with all applicable federal regulations to prevent the misuse of alcohol and drugs in the workplace by employees who operate a commercial motor vehicle and are required to have a commercial driver’s license (CDL).

The statewide policy requires agencies to:

  • Provide all employees with a copy of the statewide policy.
  • Enforce policy measures in a nondiscriminatory fashion.
  • Create an agency-specific policy, if necessary, in consultation with MMB.

The statewide Drug and Alcohol Testing Plan requires agencies to:

  • Develop Internal Alcohol and Other Drug Use Testing Plans in accordance with the statewide policy and procedures.
  • Designate a Designated Employer Representative (DER) who is responsible for the administration of the testing plan for their agency.

Because of MnDOT’s unique involvement in all modes of transportation, and out of concern for the safety of employees and the general public, this policy is intended as an affirmative step to prevent crashes, injuries, and property damage resulting from the use of controlled substances or consumption of alcohol.

Applicability

All MnDOT employees must comply with MnDOT policies.

Key stakeholders with responsibilities under this policy include: 

  • Office of Human Resources
  • Managers/Supervisors

Definitions

Alcohol

Any alcoholic beverage or intoxicating liquor. See M.S. §340A.101, subds. 2 and 14.

Crewmember

A person assigned to perform duty in an aircraft during flight time.

Drug/Controlled Substance

A substance in Schedules I through V of section 202 of the Comprehensive Drug Abuse Prevention and Control Act of 1970 (21 U.S.C. 812; 21 CFR 1308.11-1308.15) or M.S. §152.02. This does not include distilled spirits, wine, malt beverages, intoxicating liquors, or tobacco.

Responsibilities

Office of Human Resources

  • Provide all employees with a copy of the statewide policy.
  • Enforce policy measures in a nondiscriminatory fashion.
  • Designate an Employer Representative (DER) who is responsible for the administration of the testing plan for their agency.

Managers/Supervisors

  • Be familiar with this policy and model appropriate behavior.
  • Report all behaviors or incidents that may violate this policy to the Human Resources Office.
  • Document and take timely and appropriate action when a complaint is made alleging violations of this policy and collaborate with Human Resources in the process.

Employees

  • Be familiar with this policy.
  • Report all behaviors or incidents that may violate this policy to a manager, supervisor, or Human Resources Office.

Policy Owner (Director, Office of Human Resources)

  • Review the policy every two years, or whenever MMB makes changes to its statewide policy, to ensure the policy remains up-to-date.
  • Ensure documents and training associated with the policy remain current.
  • Work with the Policy Coordinator to revise the policy and/or confirm its accuracy.
  • Communicate policy revisions, reviews, and retirements to stakeholders.

Resources

History and updates

Adopted

May 12, 1989

Revised

  • First Revision: April 6, 2022 (also renumbered as #WF025 from #89.1)

Policy Review

This policy's next scheduled review is due April 2023.