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MnDOT Library
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MnDOT Library Circulation Policy


Updated January 17, 2013


Who can borrow
Loan Limits and Loan Periods
Holds and Recalls
Overdue Notices
Interlibrary Loans
Non-returned and Lost Items
Materials not available for loan


1. Who can borrow

Any individual who falls into any of the following categories can borrow materials from MnDOT Library directly. Identification for account registration is required.

  • MnDOT Employees (in Outlook address book)
  • Minnesota State Government Employees (in
  • Private Consultants under contract to MnDOT (Picture ID, corporate address, email address and phone number)
  • Minnesota Local transportation officials - includes people working for Minnesota cities, counties, townships and regional planning organizations (agency address, email address and phone number)
  • Faculty, staff and students of Minnesota educational institutions (Picture ID, street address, email address and phone number)
  • Employees of Minnesota based organizations (Picture ID, corporate address, email address and phone number)
  • Citizens of Minnesota (picture ID including street address and phone number)
  • Employees of out of state transportation-related organizations (agency address, email address and phone number)

Any individual not falling into any of the above categories and/or not able to provide the required identification should contact his/her local public, academic or corporate library to arrange an interlibrary loan with MnDOT Library.


2. Loan Limits and Loan Periods

A loan limit is the total number of items that any one patron can have on loan at one time. Patrons are limited to borrowing up to 25 items.

A loan period is the total number days or weeks that one patron can keep a specific item. Most MnDOT Library materials, including books, magazines, CD-ROMs, DVDs, and videos are loaned for a period of three weeks.

The circulating reference materials have one week loan period.


3. Renewals

Items may be renewed as long as there are no recalls on them. After one year items must be returned to library for renewal.

Items can be renewed in the following ways:


4. Holds and Recalls

Patrons may request the Library staff to place a hold for any item that is currently checked out. This will block the item from being renewed in the system. Once the item is returned, it will be checked out to the patron placing the hold request.

All materials checked out are subject to recall after the initial, 3 week loan period. Recalled items are due immediately after the due date. Recall notice, emails or telephone calls will notify the borrower that an item has been recalled.


5. Overdue Notices

Items should be returned by the due date or renewed if so desired. When items are overdue, courtesy notices, emails or telephone calls will remind the borrower that the item is overdue. Failure to respond to the overdue notices or return the overdue items will result in the loss of borrowing privilege.


6. Interlibrary Loans

If a requested item is not available in the Library, staff will try to borrow the item from a different library. Interlibrary loan (ILL) borrowing privileges are available only to MnDOT employees, consultants who work on contracts for MnDOT and Minnesota local transportation officials.


7. Non-returned and Lost Items

If an item is lost, the patron is responsible for supplying the Library with a replacement copy.


8. Materials not available for loan

Documents and Databases

Transportation Resources

Transportation Library Resources

Contact Us

MnDOT Library
Mail Stop 155
395 John Ireland Blvd.
St. Paul, MN 55155

Tel:  651-366-3791
Fax:  651-366-3789