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Utility Agreements & Permits

Utility Identification Letter – Step 1

The project manager sends this letter to a utility owner who does not provide utility information after a Gopher State One “Design Call” or a follow-up call from the project manager. The project manager sends the Utility Identification Letter to the utility owner’s main contact.

 

Utility Information Meeting Letter – Step 2

After identifying existing utility owners and gathering enough project information to proceed with the Utility Information Meeting, the project manager sends a Utility Information Meeting Letter to each utility owner.

 

Utility Design Meeting Letter – Step 5

The Utility Design Meeting Letter invites utility owners to the Utility Design Meeting and requests that they come prepared to discuss their relocations and schedules. The letter also asks that the utility owners review the information and verify their facilities on the plan set.

 

Request for Utility Relocation Plans Letter – Step 6

After the Utility Design Meeting, the project manager sends each utility owner a set of project plans, an official colored Application for Utility Permit, and the Request for Utility Relocation Plans Letter asking the utility owner to submit:

• Two copies of a relocation plan on 11” x 17” project plan sheets
• Two copies of a detailed schedule
• Two copies of estimates for reimbursable utility relocations
• Contact information for the utility representative who will manage the relocation
• Information to be incorporated into the utility special provisions
• A completed permit application.

 

Utility Design Change Meeting Letter – Step 8

When significant changes occur after the Utility Design Meeting, the project manager sends the Utility Design Change Meeting Letter to the utility owner to invite them to the Design Change Meeting. The letter requests that they bring the information from the Utility Design Meeting and the plan revision sheets.

 

Utility Verification Letter – Step 9
Utility Verification Letter (when in-place facilities will not be affected) – Step 9

When the GSOC confirms that all utility owners have been identified, the project manager sends the Utility Verification Letter to all utility owners asking them to verify the information.

 

Project Manager Utility Certification Form

Project managers complete this form and submit it to the Utilities Engineer at the time of Construction Plan Submittal.  This is a new requirement effective January 1, 2011.

 

Project Manager Checklist

Project managers use this checklist to ensure that they are completing all of their steps in the process.

 

Construction Checklist

Construction staff uses this checklist to ensure that they are completing all of their steps in the process.

 

Utility Owner Checklist

Utility owners use this checklist to help them manage their steps in the process.

 

Metro Project Manager & Construction Checklist

Project managers and Construction staff in the Metro District use this checklist to help ensure they are completing all of their steps in the process

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Utilities Manual Table of Content

The table of contents from the Utilities Manual with excerpts from the manual and construction notes added in.

 

Change of Notice and Order Completion Date letter template.

 

Previously Issued Notice and Order letter template.

 

Notice and Order (appendix BB in manual).

 

Utility Dispute Resolution Process.

 

Utility Owner Status Reports

Utility Owner Status Reports allow you to check the progress of utility interactions and utility agreements on construction projects.

 

Utility Interaction Report

 

Utility Agreement Report

 

Utility Coordination Scope of Services Template

 

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