Cooperative Agreements Unit
Goal
The goal is to ensure consistent implementation of Cost Participation Policy throughout all project phases from planning to construction in a timely manner.
Products the unit provides
- Cooperative Agreements
- Guidance to cost participation policy
- Schedule "I" cost participation agreement exhibit
- Review of the plan, specials, and cost estimates pertaining to the cooperative agreement
- Letter to other party(ies) of fully- executed agreement and bid-based cost (if applicable)
- Agreement final and closeout after project construction is completed
- Letter to other party(ies) of final cost based on final construction voucher (if applicable)
What to expect from the unit
- The products listed above
- Cooperative Agreement administration
- Current information in PACER
- Review of District written agreements
- Central Office signature routing
- Assurance that local-let plans are reviewed and signed by different functional groups at Central Office
- Funding encumbrance and payment approval for payable agreements
- Review Statement of Estimated Quantities (SEQ) funding notes
What you need to provide to the unit
- Completed Agreement Submittal Checklist
- Current plan title sheet (for MnDOT let project)
- Enough of the plan to prepare the agreement (for MnDOT let project) at least 95% plan
- 100 percent plan (for local let project)
- Engineer’s Estimates (Excel version)
- SEQ with appropriate funding notes
- Right of way compliance and MnDOT Utility certification from/utility permit application (for local-let project)
- Correspondence indicating the local government unit understands and is in agreement with the costs share splits
- Maintenance exhibits if necessary
- A copy of limited use permit (if applicable)
What the unit expects from you
- All items listed above
- Obtain agreement number from CAATS system
- Submit agreement request at least 11 weeks prior to project advertisement
- Up-to-date Agreement activities in P6
- Provide follow-up to questions, comments, and concerns
- Act as liaison between the Local Government Unit and Cooperative Agreements Unit
- Obtain Local Government Unit signatures and agreement approval resolution
- Obtain District Signatures (if necessary)