Minnesota Department of Transportation

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MnDOT Policies

Code of Conduct

MnDOT Policy #FM024
Effective Date: March 23, 2020

View/print signed policy (pdf)

Please go to the MnDOT Org Chart to find specific contact information: Org Chart.

Responsible Senior Officer: Deputy Commissioner/Chief Administrative Officer
Policy Owner: Director, Office of Financial Management
Policy Contact: Safeguarding MnDOT Coordinator

Policy statement

The Minnesota Department of Transportation (MnDOT) must, at a minimum, comply with the  Minnesota Management & Budget Statewide Operating Policy Number 0103-01, Code of Conduct (pdf). All employees are expected to conduct themselves at all times in a way that will maintain the public's confidence, trust and respect for the Department. All MnDOT employees are required to certify, and annually recertify, their knowledge of and agreement to abide by the code of conduct policy provisions. Employees shall consult the Code of Conduct Training page and follow the steps and procedures for initial online training or annual recertification.

Reason for policy

Minnesota Management and Budget’s Statewide Operating Policy requires each executive branch agency to establish and maintain a formal code of conduct/ethics program. The program must include documented internal policies and procedures that ensure compliance with MMB’s policy. Each agency’s internal procedures must address:

  • The specific employees or staff positions to which the code of conduct certification requirements will apply;
  • Retaliation-free mechanisms and communication channels for employees to report suspected code of conduct and ethics violations;
  • Process for documenting, investigating, and resolving reports of suspected code of conduct and ethics violations;
  • Code of conduct/ethics-related training requirements and frequency; and,
  • The code of conduct certification process for applicable employees and/or staff positions.

The Code of Conduct sets an appropriate tone by outlining the standards and expectations regarding employee honesty, integrity, ethical behavior, and by providing mechanisms for employees to report questionable or improper activities and behaviors. Minnesota Management and Budget ensures that its statewide policy is accurate, updated, and that relevant interpretations of the law are considered.

Applicability

All MnDOT employees must comply with MnDOT policies.

Key stakeholders affected by this policy include:

  • Safeguarding MnDOT Coordinator
  • Office of Human Resources
  • Office of Equity and Diversity
  • Office of Audit
  • Managers and Supervisors

Definitions

Certify

Attest or confirm in a formal statement.

Responsibilities

Safeguarding MnDOT Coordinator

  • Ensure all new employees complete Code of Conduct initial training.
  • Ensure all employees complete annual recertification training.
  • Ensure procedures, forms, and training associated with policy remain current.

Office of Human Resources / Office of Equity and Diversity / Office of Audit

  • Develop and maintain retaliation-free mechanisms and communication channels for employees to report suspected code of conduct and ethics violations.
  • Create and maintain a process for documenting, investigating, and resolving reports of suspected code of conduct and ethics violations.

Managers and Supervisors

  • Report Code of Conduct violations to the Office of Human Resources.
  • Ensure employees complete Code of Conduct initial training and annual recertification training.
  • Ensure employees have clear expectations for conduct.

All Employees

  • Complete Code of Conduct initial training within 30 days of hire at MnDOT.
  • Complete annual Code of Conduct recertification training.

Policy Owner

  • Review policy every 2 years, or whenever MMB makes changes to its statewide policy, to ensure policy remains up-to-date.
  • Work with Policy Coordinator to revise policy.
  • Communicate new policies as well as revisions, reviews, and retirements to stakeholders.

Resources and related information

Processes, Procedures, and Instructions

Resources

History and updates

Adopted

March 23, 2020

Policy review

This policy's next scheduled review is due March 2022.