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Professional Technical Consultant Services Updates
MnDOT Process Change - Contract Closeout Process (09/24/2013)
Consultants will no longer receive notification from Consultant Services when a contract is Closed Out IF the following applies:
- The total project costs reported is the same as the total amount billed, AND
- There are no Audit Adjustments.
All consultants have access to the state’s financial system (SWIFT), where you can view any payments issued. SWIFT identifies the MnDOT Contract Number for each payment so that consultants can easily track the payment to the correct contract.
This change is in response to Governor Dayton’s initiative focusing on ways to “...make government better, faster, smarter and more efficient...”. The notification that is currently sent is a redundant service which costs the state time and money.
Consultants will be notified, via e-mail, when there ARE Audit Adjustments, with the specifics of those adjustments. The example below in italics is the communication that will no longer be sent:
In reply to:
MnDOT Contract No. XXXXX
Project Description: ENVIRONMENTAL LIABILITY ANALYSIS
The following summarizes the project cost details as established under MnDOT’s final audit procedures.
Total Project Costs Reported $55,991.02
Total Adjustments $0.00
Costs Eligible for Participation $55,991.02
Payments Made $55,591.02
Balance Due to Consultant $400.00
There are no audit adjustments. This results in a balance due to your firm $400.00. This will close out the entire contract.
MnDOT Process Change - Final P/T Evaluation Process (01/16/2013)
In an effort to streamline internal processes, MnDOT has eliminated the need to complete the Professional/Technical (PT) Performance Evaluation Form for the following P/T Contract types:
- All P/T Contracts $25,000 and under
- All Interagency Agreements
This change will align MnDOT's process with the reporting requirements under Minnesota State Statute. Please note, an evaluation may still be completed, at the discretion of MnDOT's Project Manager or Authorized Representative, for any reason, including substandard performance on Contracts of any value.
IRS Mileage Reimbursement Rate (01/01/2013)
As of January 1, 2013, the standard IRS mileage rate for business use of a personal vehicle will be 56.5 cents per mile.
Pre-Qualification Program Renewal Information
The Pre-Qualification Program renewals are underway. Any Work Types that are due for renewal are requested directly from each Consulting Firm for a given work type.
A representative at each firm will receive an e-mail notice requesting renewal information. Note that the renewals require full submittals, including required examples. Carefully read the submittal requirements in the Work Type Definition, and follow the blue hyperlinks to the forms that are needed.
Firms should not send any renewal information for work types unless requested to do so.
New submittals (for any work type that your firm is currently not listed under) and key personnel updates for all work types are still encouraged and accepted.
For questions, please contact Kelly Arneson at 651-366-4774 or firstname.lastname@example.org.