Note: All documents found on this page are in Microsoft Word format unless otherwise specified.
Contract Process Instructions
to be used when Consultant Services is NOT writing your Contract
Note: As of 4/10/13, Toni Golden no longer assigns MnDOT Contract numbers. You will now contact Sara Pianalto. The Process Instructions have been updated to reflect this.
- Amendment 41Kb 05/13
- Certified List 46Kb 05/13
- Direct Select 27Kb 05/13
- Interagency 27Kb 05/13
- Joint Powers 51Kb 05/13
- Pre-Qualification Program - Under $100,000 29Kb 05/13
- Pre-Qualification Program - $100,000-$800,000 63Kb 05/13
- Pre-Qualification Program - Over $800,000 72Kb 05/13
- Request for Proposal (RFP) Informal 65Kb 05/13
- RFP Formal - Under $800,000 67Kb 05/13
- RFP Formal - Over $800,000 69Kb 05/13
- RFP Quality Based Selection - Under $800,000 67Kb 05/13
- RFP Quality Based Selection - Over $800,000 69Kb 05/13
- Single Source 31Kb 05/13
TTAA Process and Guidance
- TTAA Privatization Contract Process:This Process should be followed if the Contract is over $100,000 AND being done under the Pre-Qualification Program, a Formal RFP or a Single Source, AND an applicable work type applies. See the TTAA Privatization Contract Form (found under the P/T Contract Documents section), Page 1, for applicable criteria. 56Kb 06/13
- TTAA PRIVATIZATION CONTRACT FORM INSTRUCTIONS: Guidance for completing the TTAA Privatization Contract Form. 31Kb 06/13
DBE Process and Guidance
- DBE Goal Clearance Process: Contract Administrator's must follow this process if a Contract is funded, in whole or in part, with federal dollars. 32Kb
- DBE Goal Memo - Race Gender Neutral: This is an example of a memo from the Office of Civil Rights when a Race Gender Neutral goal has been assigned. 45 Kb .PDF
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DBE Special Provisions - Race Gender Neutral: This packet must be completed by the Contractor when a Race Gender Neutral goal has been assigned. 15Kb .PDF
- Goal Memo - Percentage: This is an example of a memo from the Office of Civil Rights when a Percentage goal has been assigned. 15Kb .PDF
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DBE Special Provisions – Consultant Contracts: This packet must be completed by the Contractor when a Percentage goal has been assigned. 210Kb .PDF
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Contract Clearance Memo: This is an example of the Office of Civil Rights Contract Clearance memo when a Percentage goal has been assigned. 59Kb .PDF
Reference Documents
- Acronyms Reference Document: References many common acronyms used in MnDOT Contracts. 77Kb
- Competitive Selection Process Updated Guidance: This document details “best practices” for the Professional/ Technical competitive selection process. 54Kb 03/12
- Consultant Coordinators List: Contact list for MnDOT District and Office Consultant Coordinators. 47Kb 03/13
- Consultant Services Contacts: Contact names, phone numbers and roles for the Consultant Services Section 52Kb 11/12
- EDMS Document Names: Required document naming conventions you should title your documents in EDMS. 18Kb .xls
- PPMS Coordinators: Identifies the MnDOT employee that is assigned as the PPMS Coordinator for each District. The PPMS Coordinator assigns the Project ID numbers. Once you complete the Project Authorization Form - TC08 (found under the P/T Contract Documents section), send it to the appropriate PPMS Coordinator for processing. 20Kb Revised 06/13
- Progress Report Form Instructions: Details on what should be in each column of the standard Consultant Services Progress Report Form (found under the P/T Contract Documents section). 20Kb
- Project Authorization Form - TC08 Instructions: Instructions on how to fill out the Project Authorization Form - TC08 (found under the P/T Contract Documents section), which you submit to obtain a Project ID number. 23Kb
- Project Management for Professional/Technical (P/T) Contracts Manual: This is the manual that was used for the "Project Management for P/T Contracts" training class. If you have any questions about the manual, or are interested in receiving training, please contact Brad Hamilton in Consultant Services. 57.22MB
- Statewide County Codes: Numerical numbers that MnDOT has assigned to each county throughout Minnesota. 23Kb
Pre-Award Audit & Budget Spreadsheet Information & Guidance