Requesting MnDOT Contract Numbers
MnDOT Contract Numbers should be requested from Toni Golden. The process instructions have not been updated to reflect this as of yet. Toni prefers that requests are submitted via email with the following information included:
- State Project (SP) Number [if applicable]
- Total Contract Amount
- Type of Services
- Consultant [if available]
Process Instructions when CSS is NOT writing your contract
- Amendment
(31Kb 11/08) - Certified List Program .DOCX 20Kb 08/11
- Direct Selected Under $5000 .DOCX 18Kb 08/11
- Interagency Contract .DOCX 19Kb 08/11
- Joint Powers Contract
(24Kb 11/08) - Pre-Qualification Program Under $100,000 .DOCX 20Kb 08/11
- Pre-Qualification Program Under $100,001-800,000
(32Kb 11/08) - Pre-Qualification Program Over $800,000
(22Kb 11/08) - Request for Proposal Informal
(26Kb 11/08) - Request for Proposal Formal
(26Kb 11/08) - Request for Proposals Quality Based Selection
QBS (31Kb 11/08) - Single Source Contract .DOCX 25Kb 08/11
Reference Documents
- Acronyms Reference Document References many common acronyms used in MnDOT Contracts. 77Kb
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ARTEMIS Coordinators Identifies the MnDOT employee that is assigned as the ARTEMIS Coordinator for each District. The ARTEMIS Coordinator assigns the job numbers. Once you complete the Project Authorization Form (form can be found under the P/T Contract Documents section of this section), send it the appropriate ARTEMIS Coordinator for processing. 20Kb 07/12
- Competitive Selection Process Updated Guidance NEW!
This document details “best practices” for the Professional/ Technical competitive selection process. .DOC 54Kb 03/12
- Consultant Coordinators List Contact list for MnDOT Consultant Coordinators. 47Kb 11/12
- Consultant Services Contacts Contact names and phone numbers for the Consultant Services Section .DOC 52Kb 11/12
- DBE Goal Clearance Process Contract Administrator's must follow this process if a Contract is funded in whole or in part with federal dollars. 32Kb
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Goal Memo Race Gender Neutral This is an example of a memo from the Office of Civil Rights when a Race Gender Neutral goal has been assigned. 45 Kb
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Contract Clearance Memo This is an example of the Office of Civil Rights Contract Clearance memo when an Actual Percentage goal has been assigned. 59Kb
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Goal Memo-Actual Percentage This is an example of a memo from the Office of Civil Rights when an Actual Percentage goal has been assigned. 15Kb
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DBE Special Provisions-Race Gender Neutral
This packet must be completed by the Contractor when a Race Gender Neutral goal has been assigned. 15Kb -
DBE Goal Certification This must be completed by the Contractor when an Actual Percentage goal has been assigned. 210Kb
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DBE Special Provisions – Consultant Contracts
This packet must be completed by the Contractor when an Actual Percentage goal has been assigned. - EDMS Document Names .xls Required document names you should title your documents in EDMS.
- MAPS Object Codes Reference Document
Details all of the MAPS object codes. The correct object code from this list should be used on the Encumbrance Sheet (form can be found under the P/T Contract Documents section of this section)
Pre-Award Audit and Budget Spreadsheet Information and Guidance
- Preparing Pre-Award Responses and Cost Proposals
- Suggested Financial Proposal for Cost Plus Consultants .xls
- Suggested Financial Proposal for Fixed Hourly Rate Consultants .xls
- Progress Report Form Instructions
Details what should be in each column of the standard Consultant Services progress report form (form can be found under the P/T Contract Documents section of this section). - Project Authorization (TC08) Form Instructions
Instructions on how to fill out the Project Authorization form (form can be found under the P/T Contract Documents section of this section) that you submit to obtain a job number. - Project Management for Professional/Technical (P/T) Contracts Manual
This is the manual used for the "Project Management for Professional/Technical (P/T) Contracts" training class. If you would like more information on the class and any upcoming class dates, or if you have any questions about the manual, please contact Brad Hamilton.
- Statewide County Codes
Numerical numbers that MnDOT has assigned to each county throughout Minnesota. - TTAA Privatization Contract Process
This Process should be followed if the contract is over $100K and a Pre-qualification Program Contract, Formal RFP or a Single Source and an applicable work type. See TTAA PRIVATIZATION CONTRACT FORM Page 1 for applicable criteria. - TTAA PRIVATIZATION CONTRACT FORM INSTRUCTIONS .DOC 52Kb