POTENTIAL PROJECTS
The Potential Projects List (.doc) was last updated on 05/22/2012.
ST. CROIX RIVER CROSSING
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For the most up to date information on the St. Croix River Crossing project please visit the project website at: www.dot.state.mn.us/stcroixcrossing/
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STATEWIDE INTEGRATED FINANCIAL TOOLS (SWIFT) UDPATES
Refer to the information below for important details regarding Vendor Information for the State's new procurement system (SWIFT). For more details there are helpful links to SWIFT's Vendor Information website in the lefthand column.
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ELECTRONIC INVOICE SUBMITTAL
Effective Immediately:
MnDOT will be accepting Professional/Technical (P/T) Contract Invoices Electronic.
Please use the following instructions when submitting P/T Contract Invoices.
P/T Contract Electronic Invoice Instructions:
- Complete the MnDOT Invoice form and, if applicable, Progress Report, in their entirety.
- Sign the MnDOT Invoice form and, if applicable, the Progress Report.
- Attach supporting documentation and scan as one document in a PDF format* in the following order:
- Completed, signed MnDOT Invoice form
- Completed, signed Progress Report form (if applicable)
- Supporting Documentation
- Consultant should e-mail the PDF Invoice document to ptinvoices.dot@state.mn.us
*Whenever possible please convert landscape pages to portrait pages and optimize the document to decrease the size.
Once the PDF Invoice document is e-mailed, an automatic message will be sent stating the invoice has been received. If this message is not received within 1 hour please contact Jamie Kelly at 651-366-4663.
Invoices submitted electronically will be approved electronically by both the Project Manager and Contract Administrator within the department. The Electronic Invoice process eliminates the need for firms to send any paper copies.
New MnDOT overhead rate cap for professional technical contracts
The MnDOT Office of Audit has reviewed the Overhead Rate cap which has been set at 155% of direct labor for several years. The result of this review determined that the current cap should be increased to 160% of direct labor. The overhead rates of many firms have increased since the last time the cap was set. This new 160% cap will recognize those increases and compensate accordingly. This new cap will be implemented on new contracts that are effective, based on the process start date, as defined in MnDOT’s Consultant Services CART database beginning July 1, 2008. Contracts already entered into CART (meaning Consultant Services has received/entered a Contract Process Start Form/Requisition) prior to July 1, 2008 will use the old cap. If you have questions regarding this, please contact the Consultant Services Help Line at 651-366-4611.
Notice to all private contractor/consultants working under contract with Mn/DOT
On August 3, 2007, Attorney General Lori Swanson issued a hold on the destruction of all data about all bridges in Minnesota. The hold applies to the Minnesota Department of Transportation (MnDOT) and all private contractors/consultants working under contract with MnDOT concerning all records relating to the construction, inspection, design or maintenance of all bridges.
If your contracts with MnDOT have included, or currently include any work relating to the construction, inspection, design or maintenance of bridges, and you have in your possession records about that work, you must now retain those records until further notice. You may not destroy or alter any records or data about bridges in your possession.
If your contract with MnDOT or mutually agreed upon business practices required you to maintain possession of records about bridges for a specific period of time, you must now intervene to prevent the destruction of those records at the expiration of that time.
If you encounter storage problems for this data or have any questions about this process, please contact Barbara Forsland, Data Practices Compliance and Policy Analyst at 651-366-4822.
Notice to Contractors and Consultants Regarding Bridge Data Preservation
Attorney General's Letter dated August 3, 2007
Design Scene Update
As many of you know the "Design Scene" is a means to communicate with all designers, technicians and engineers (both internal and external). Ideas are expressed, information assembled and distributed through this document to assist the designers in their everyday assignments.
Extracts from the Design Scene Newsletters are organized and kept on the Design Scene Web page at www.dot.state.mn.us/pre-letting/scene. We have just completed an update of the Design Scene articles as stored on this website. A brief summary of the revisions are included on the website for your information.
We would like to encourage you, as designers, to share with your fellow employees some of the ideas that you may have developed in improving the quality and reducing cost and time of plan preparation. We also solicit the continuing support we receive from other offices that work with us in the final design process. If you have any future articles or ideas for articles please send them to me, Yvonne Crocker at Yvonne.crocker@state.mn.us. When I have received a few articles I will send out a newsletter to keep you all informed. Any questions regarding the "Design Scene Update" should be directed to Yvonne Crocker.