Helpful SWIFT Links:
UPCOMING SWIFT CHANGES
At the direction of the Department of Administration, MnDOT has recently started advertising Requests for Proposals (RFP's) in the SWIFT system. Each Agency was affected by the implementation differently; please refer to the links below to understand how MnDOT projects have been affected:
MnDOT Vendor Notice (62Kb)
Please also refer to the "Helpful SWIFT Links" in the left-hand column for additional information. Also, please refer to the "P/T Notices" page for additional guidance and current SWIFT postings.
MnDOT's Districts and Offices are encouraged to provide information regarding potential, upcoming Professional/Technical (PT) Projects. Please see the Potential Projects List (110KB), last updated on 12/6/2013, for additional information.
ST. CROIX RIVER CROSSING
For the most up to date information on the St. Croix River Crossing project, please visit the project website at: www.dot.state.mn.us/stcroixcrossing/
Electronic Invoice Submittal Process
MnDOT's Consultant Services Section now accepts invoices electronically. Use the following instructions when submitting invoices:
- Complete the required MnDOT Invoice Form and, if applicable, Progress Report Form, in their entirety (found as Exhibits to your contract).
- Sign the Invoice Form and, if applicable, the Progress Report Form.
- Attach supporting documentation, as appropriate, and scan all documents as one PDF document* in the following order:
- Completed, signed Invoice form
- Completed, signed Progress Report (if applicable)
- Supporting Documentation
4. E-Mail the PDF Invoice document to email@example.com
*Whenever possible, convert landscape pages to portrait pages and optimize the document to decrease the size.
Once the invoice document has been e-mailed, an automatic message will be sent stating the invoice has been received. If this message is not received within one hour, please contact Jamie Kelly at 651-366-4663.
Current MnDOT Overhead Rate Cap for Professional/Technical Contracts
MnDOT's Office of Audit has an Overhead Rate cap of 160% of direct labor. If you have questions regarding this, please contact the Consultant Services Help Line at 651-366-4611.
Notice to all Private Contractors/Consultants Working under Contract with Mn/DOT
On August 3, 2007, Attorney General Lori Swanson issued a hold on the destruction of all data about all bridges in Minnesota. The hold applies to MnDOT and all private contractors/consultants working under contract with MnDOT concerning all records relating to the construction, inspection, design or maintenance of all bridges.
If your Contract(s) with MnDOT have included, or currently include, any work relating to the construction, inspection, design or maintenance of bridges, and you have in your possession records about that work, you must now retain those records until further notice. You may not destroy or alter any records or data about bridges in your possession.
If your Contract(s) with MnDOT or mutually agreed upon business practices required you to maintain possession of records about bridges for a specific period of time, you must now intervene to prevent the destruction of those records at the expiration of that time.
If you encounter storage problems for this data or have any questions about this process, please contact Peter Zuniga, 651-366-4837.
Design Scene Update
As many of you know the "Design Scene" is a means to communicate with all designers, technicians and engineers (both internal and external). Ideas are expressed, information assembled and distributed through this document to assist the designers in their everyday assignments.
Extracts from the Design Scene Newsletters are organized and kept on the Design Scene Web page at www.dot.state.mn.us/pre-letting/scene. We have just completed an update of the Design Scene articles as stored on this website. A brief summary of the revisions are included on the website for your information.
We would like to encourage you, as designers, to share with your fellow employees some of the ideas that you may have developed in improving the quality and reducing cost and time of plan preparation. We also solicit the continuing support we receive from other offices that work with us in the final design process. If you have any future articles or ideas for articles please send them Yvonne Crocker. When she has received a few articles, she will send out a newsletter to keep you all informed. Any questions regarding the "Design Scene Update" should be directed to Yvonne.
Temporary Sediment Control Design Details
Temporary sediment control detail sheets for plans are now located, in PDF format, on the Environmental Stewardship website, under Erosion Control Stormwater Management / Design Support / Detail Sheets: Or, click HERE.