Minnesota Department of Transportation

511 Travel Info

Construction Tools, Work Order - Minor Extra Work

Sample language for writing work orders

Orange barrels on a highway

Work Order - Minor Extra Work (WO-MEW)

  • WO-MEW allowed for extra work needed to complete the Contract as let.
  • WO-MEW can’t be used to modify contract time.
  • Value of WO-MEW must be < $50,000
  • ADE Signature required if value >$25,000
  • Negotiated costs >$5000 require approval from OCIC Contract Changes Specialist

WO forms

WO-MEW Sample Language (coming soon)

  • Basic WO-MEW

WO-MEW process

 

Step

Responsible Entity

Action

1

Engineer

Recognize need for extra work
Discuss extra work and negotiate (1904) with Contractor

2

Engineer

Request negotiated price approvals from OCIC Contract Changes Specialist
Request Equipment Rental Rates form OCIC Contract Changes Specialist if using Force Account for Extra Work

3 (optional)

Engineer

Send draft WO-MEW to OCIC Contract Changes Specialist for review

4

OCIC Contract Changes Specialist

Review and approve negotiated prices submitted
Provide Equipment Rental Rates for Force Account

5

Engineer

Write WO-MEW
Verify math

6

Engineer

Obtain required signatures:
Engineer
Contractor
ADE if value > $25,000
Local agency if WO-MEW funded wholly or in part by local agency

WO-MEW executed, work may begin after signatures obtained

7

District

Create WO paylines in FieldOps software
Document and pay for extra work

8

District

Include WO-MEW and payment documentation in final submittal

WO Reasons

Entitlement codes and explanations for use in FieldOps.