Minnesota Department of Transportation

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Civil Rights

Committed to equality in transportation service

Local Hiring Preference contractor requirements and timeline

There are separate reporting requirements for each project:

SP 027-681-034 (CSAH 81) and SP 027-653-021 (CSAH 53)

  • A Local Hire Residency and Veteran Certification Form must be completed for each qualified individual prior to construction or within 30 days of the employee’s start date.
    • Subcontractors: email the Local Hire Residency and Veteran Certification Form and supporting documentation to the prime contractor.
    • Prime Contractor: review the Local Hire Residency and Veteran Certification Form and supporting documentation.
    • Prime Contractor: email the Local Hire Residency and Veteran Certification Form to the MnDOT Office of Civil Rights (OCR) at: OCRFormSubmissions.DOT@state.mn.us.
    • Prime Contractor: maintain all supporting documentation and provide to OCR upon request.
  • MnDOT OCR will send a Local Hiring Preference Approval Letter to the prime contractor after receipt of the Local Hire Residency and Veteran Certification Form.
  • The Prime Contractor will receive a Local Hiring Preference Tracking Log Template from MnDOT OCR to complete and maintain as qualified individuals are added to the workforce. Alternative forms to capture the required information are acceptable for use.
  • Prime Contractors are required to submit the LHP EEO-13s (Monthly Employment Compliance Report) to MnDOT OCR by the 15th day of the subsequent month.
    • Subcontractors: email the LHP EEO-13 to the prime contractor.
    • Prime Contractor: review the LHP EEO-13 and send approved LHP EEO-13 to MnDOT OCR at: OCRFormSubmissions.DOT@state.mn.us.
  • The designated project engineer will provide LHP reimbursement as a back sheet item.
  • MnDOT OCR Contract Compliance Specialist will conduct periodic on-site interviews with the qualified employees.
  • MnDOT OCR will interview the prime contractor at the end of the project to gather feedback about the Local Hiring Preference Pilot Project Program.

SP 2772-113 (Hwy 169)

  • A Local Hire Residency and Veteran Certification Form must be completed for each qualified individual prior to construction or within 30 days of the employee’s start date.
    • Subcontractors: email the Local Hire Residency and Veteran Certification Form and supporting documentation to the prime contractor.
    • Prime Contractor: review the Local Hire Residency and Veteran Certification Form and supporting documentation.
    • Prime Contractor: email the Local Hire Residency and Veteran Certification Form to the MnDOT Office of Civil Rights (OCR) at: OCRFormSubmissions.DOT@state.mn.us.
    • Prime Contractor: maintain all supporting documentation and provide to OCR upon request.
  • MnDOT OCR will send a Local Hiring Preference Approval Letter to the prime contractor after receipt of the Local Hire Residency and Veteran Certification Form.
  • The Prime Contractor will receive a Local Hiring Preference Tracking Log Template from MnDOT OCR to complete and maintain as qualified individuals are added to the workforce. Alternative forms to capture the required information are acceptable for use.
  • Prime Contractors are required to submit certified payrolls into the AASHTOWare Project Civil Rights and Labor (CRL) system within 7 days after the employee has been paid. The employee must be paid unconditionally and not less often than once a week. MnDOT OCR will be gather workforce hours based off of the submitted payrolls.
  • The designated project engineer will provide LHP reimbursement as a back sheet item/non-bid line item.
  • MnDOT OCR Contract Compliance Specialist will conduct periodic on-site interviews with the qualified employees.
  • MnDOT OCR will interview the prime contractor at the end of the project to gather feedback about the Local Hiring Preference Pilot Project Program.